City of Beaverton
Job Description
The City of Beaverton is seeking an Office Administrator to provide complex administrative and communications support to the Mayor’s Office. This position will work closely with internal and external stakeholders including city staff, elected officials, community and business leaders, and constituents to support the Mayor and City Council’s strategic priorities. The Mayor’s Office Administrator will manage all logistical, confidential, and administrative operations of the Mayor’s Office. This will include maintaining the Mayor’s calendar and schedule, making travel arrangements, coordinating financial accounts and monitoring budgets, and responding to constituent requests and inquiries. The position will also support internal and external communications. Responsibilities
Manage the Mayor’s calendar, including scheduling and coordinating meetings and appointments. Screen incoming calls, mail, and meeting requests. Prioritize and route them appropriately. Respond to constituent inquiries and requests. Coordinate complex scheduling needs involving internal and external stakeholders. Prepare agendas and schedule meetings. Arrange meeting space, supplies, and refreshments. Serve as the primary point of contact for visitors and meeting attendees. Organize and support official events and non-campaign-related activities hosted by the Mayor’s Office. Draft and coordinate communications on behalf of the Mayor, including electronic and print media, and other communications to internal and external stakeholders. Develop and maintain productive and professional working relationships with elected officials, business leaders, government staff, and other community leaders. Conduct research, prepare reports and presentations, and track multiple complex projects. Monitor Mayor’s Office budgets, authorize payments, and reconcile accounts. Arrange out-of-town travel and accommodations for the Mayor’s Office. Process travel-related expenses and payments. Serve as staff liaison to committees. Ensure proper handling of confidential and official documents. Contribute to promoting organization values, including engagement and belonging. Requirements
Bachelor's degree in political science, public relations, communications, organizational leadership, or a related field; and Four years of experience in a government or nonprofit setting providing administrative support that includes complex scheduling and communications for an executive or other senior leader; or An equivalent combination of education and experience enabling the incumbent to perform the essential functions of the position. Ability to pass reference checks and education verification and satisfy the requirements of a background check. What We Offer
Competitive pay range: $6,823.92 - $9,143.41 monthly. Starting rate will be determined depending on relevant work experience as outlined in the Oregon Equal Pay Act. Excellent benefits package, including health, dental, vision, and life insurance coverage, retirement plan, and paid time off. The city is an equal opportunity employer and values diversity, equity, and inclusion. We encourage people with non-traditional skill sets and experiences to apply.
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The City of Beaverton is seeking an Office Administrator to provide complex administrative and communications support to the Mayor’s Office. This position will work closely with internal and external stakeholders including city staff, elected officials, community and business leaders, and constituents to support the Mayor and City Council’s strategic priorities. The Mayor’s Office Administrator will manage all logistical, confidential, and administrative operations of the Mayor’s Office. This will include maintaining the Mayor’s calendar and schedule, making travel arrangements, coordinating financial accounts and monitoring budgets, and responding to constituent requests and inquiries. The position will also support internal and external communications. Responsibilities
Manage the Mayor’s calendar, including scheduling and coordinating meetings and appointments. Screen incoming calls, mail, and meeting requests. Prioritize and route them appropriately. Respond to constituent inquiries and requests. Coordinate complex scheduling needs involving internal and external stakeholders. Prepare agendas and schedule meetings. Arrange meeting space, supplies, and refreshments. Serve as the primary point of contact for visitors and meeting attendees. Organize and support official events and non-campaign-related activities hosted by the Mayor’s Office. Draft and coordinate communications on behalf of the Mayor, including electronic and print media, and other communications to internal and external stakeholders. Develop and maintain productive and professional working relationships with elected officials, business leaders, government staff, and other community leaders. Conduct research, prepare reports and presentations, and track multiple complex projects. Monitor Mayor’s Office budgets, authorize payments, and reconcile accounts. Arrange out-of-town travel and accommodations for the Mayor’s Office. Process travel-related expenses and payments. Serve as staff liaison to committees. Ensure proper handling of confidential and official documents. Contribute to promoting organization values, including engagement and belonging. Requirements
Bachelor's degree in political science, public relations, communications, organizational leadership, or a related field; and Four years of experience in a government or nonprofit setting providing administrative support that includes complex scheduling and communications for an executive or other senior leader; or An equivalent combination of education and experience enabling the incumbent to perform the essential functions of the position. Ability to pass reference checks and education verification and satisfy the requirements of a background check. What We Offer
Competitive pay range: $6,823.92 - $9,143.41 monthly. Starting rate will be determined depending on relevant work experience as outlined in the Oregon Equal Pay Act. Excellent benefits package, including health, dental, vision, and life insurance coverage, retirement plan, and paid time off. The city is an equal opportunity employer and values diversity, equity, and inclusion. We encourage people with non-traditional skill sets and experiences to apply.
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