Shadow Mountain Community Church, Inc.
Middle School Administrative Assistant
Shadow Mountain Community Church, Inc., El Cajon, California, United States, 92021
Job Details
Job Location : Shadow Mountain Community Church - El Cajon, CA
Position Type : Full Time
Education Level : High School
Salary Range : Undisclosed
Travel Percentage : Up to 25%
Job Shift : Any
Job Category : Admin - Clerical
Description
Primary Responsibilities: Anticipate and proactively fulfill administrative needs related to the activities of the Youth Ministry department. Assist youth pastors and coordinators with administrative needsincluding but not limited to scheduling/coordinating team meetings, managing ministry calendar, budget and finances, communication channels, and following up on action items from meetings. Ministry Office: Check and respond to emails/phone Submit expense reimbursements (check requests) and keep record of event expenses Assist with the organization of and preparation for events and trainings (e.g., room reservations, set-up/breakdown, catering details, communications, shopping, etc.) Recruit volunteers and/or assign interns to help with office/ministry tasks (e.g., mailers, shopping, roster updates, leader packets, etc.) Order and manage office/ministry supplies as needed Maintain and update youth ministry database and directories on ministry platform Gather and update leader pictures and bios Oversee organization of the Youth Ministry storage rooms Assist at the administrative building reception desk once a week In-House Ministry Programs: Maintain and manage Welcome Center before and after the youth Sunday morning and Wednesday night services (i.e. communicating with students, parents, and potential volunteers, distributing resources, taking payments, overseeing sign-ups, etc.) Assist in preparing and printing youth information for the welcome center (first time visitors packets, volunteer packets, event registrations forms, baptism packets, etc.) Assist in leadership of Welcome Team (including First Impressions Intern) Gather and record attendance numbers weekly for all youth ministry events and report them to the youth pastors. Attend all youth ministry trainings and events Off-Sight Outings (Events, Camps, Trips, Retreats): Oversee coordinating and facilitating administrative needs
including scheduling, registration, release forms, budgets, mailings, reservations, room assignments and check-in. Be available for all hands-on deck events Communication: Act as frontline information source for any general ministry emails and phone calls. Assist with editing, printing, and sending out of communication materials Assist with promotional details (e.g., promotion requests, inserts, bulletin announcements, Sunday morning slides, room reservations, etc.) Coordinate out-going printed information for bulletin and information table Manage content on Youth Ministry pages of Shadow Mountains website Continuously monitor information flow from Youth Ministry team meetings to departments (i.e. who needs to know the who, what, when, where) Serve as editor, keeper and creator of all written information for use by the Youth Ministry department Miscellaneous Responsibilities: Perform all other duties as assigned by the Youth Pastors Utilize individual gifts and talents (ex: speaking, music, curriculum, writing etc.) Prioritize and pursue his/her own relationship with Jesus Christ as a model to the rest of the staff and students Qualifications Qualifications Position Requirements Unquestionable, growing and vibrant relationship with Jesus High moral character and disciplined prayer life Ability to create, lead, and develop a team of volunteers Must possess strong interpersonal skills
with church staff, volunteers, students and parents Detail oriented and great at managing multiple details and tasks Superior organizational skills Excellent verbal, writing and proofing skills Passion for youth ministry Proficient in Microsoft Excel, Word and Outlook Proficient (or trainable) in elements of graphic design Skilled in event planning and execution Ability to complete projects with short deadlines Maintain pleasant, professional personality and appearance Flexible in nature to handle multiple duties and special projects as needed Discernment to identify and maintain confidentiality when appropriate Ability to think clearly under pressure Self-starter with the ability to work independently or in a team-oriented environment Strong typing skills (45 wpm) Minimum Qualifications: Must pass pre-employment tests (if applicable) and sign acknowledging SMCC beliefs and policies. Education & Experience: 1 year experience in administrative role or related experience. Technologies Microsoft Office Suite Microsoft Teams Planning Center Online Ministry Platform Google Suite Shelby Financial reports Espace Benefits and Compensation This is an hourly position. Compensation is commensurate with qualifications and experience. Medical benefits are provided for full-time employees. All employees are eligible to participate in the 403b plan.
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Job Location : Shadow Mountain Community Church - El Cajon, CA
Position Type : Full Time
Education Level : High School
Salary Range : Undisclosed
Travel Percentage : Up to 25%
Job Shift : Any
Job Category : Admin - Clerical
Description
Primary Responsibilities: Anticipate and proactively fulfill administrative needs related to the activities of the Youth Ministry department. Assist youth pastors and coordinators with administrative needsincluding but not limited to scheduling/coordinating team meetings, managing ministry calendar, budget and finances, communication channels, and following up on action items from meetings. Ministry Office: Check and respond to emails/phone Submit expense reimbursements (check requests) and keep record of event expenses Assist with the organization of and preparation for events and trainings (e.g., room reservations, set-up/breakdown, catering details, communications, shopping, etc.) Recruit volunteers and/or assign interns to help with office/ministry tasks (e.g., mailers, shopping, roster updates, leader packets, etc.) Order and manage office/ministry supplies as needed Maintain and update youth ministry database and directories on ministry platform Gather and update leader pictures and bios Oversee organization of the Youth Ministry storage rooms Assist at the administrative building reception desk once a week In-House Ministry Programs: Maintain and manage Welcome Center before and after the youth Sunday morning and Wednesday night services (i.e. communicating with students, parents, and potential volunteers, distributing resources, taking payments, overseeing sign-ups, etc.) Assist in preparing and printing youth information for the welcome center (first time visitors packets, volunteer packets, event registrations forms, baptism packets, etc.) Assist in leadership of Welcome Team (including First Impressions Intern) Gather and record attendance numbers weekly for all youth ministry events and report them to the youth pastors. Attend all youth ministry trainings and events Off-Sight Outings (Events, Camps, Trips, Retreats): Oversee coordinating and facilitating administrative needs
including scheduling, registration, release forms, budgets, mailings, reservations, room assignments and check-in. Be available for all hands-on deck events Communication: Act as frontline information source for any general ministry emails and phone calls. Assist with editing, printing, and sending out of communication materials Assist with promotional details (e.g., promotion requests, inserts, bulletin announcements, Sunday morning slides, room reservations, etc.) Coordinate out-going printed information for bulletin and information table Manage content on Youth Ministry pages of Shadow Mountains website Continuously monitor information flow from Youth Ministry team meetings to departments (i.e. who needs to know the who, what, when, where) Serve as editor, keeper and creator of all written information for use by the Youth Ministry department Miscellaneous Responsibilities: Perform all other duties as assigned by the Youth Pastors Utilize individual gifts and talents (ex: speaking, music, curriculum, writing etc.) Prioritize and pursue his/her own relationship with Jesus Christ as a model to the rest of the staff and students Qualifications Qualifications Position Requirements Unquestionable, growing and vibrant relationship with Jesus High moral character and disciplined prayer life Ability to create, lead, and develop a team of volunteers Must possess strong interpersonal skills
with church staff, volunteers, students and parents Detail oriented and great at managing multiple details and tasks Superior organizational skills Excellent verbal, writing and proofing skills Passion for youth ministry Proficient in Microsoft Excel, Word and Outlook Proficient (or trainable) in elements of graphic design Skilled in event planning and execution Ability to complete projects with short deadlines Maintain pleasant, professional personality and appearance Flexible in nature to handle multiple duties and special projects as needed Discernment to identify and maintain confidentiality when appropriate Ability to think clearly under pressure Self-starter with the ability to work independently or in a team-oriented environment Strong typing skills (45 wpm) Minimum Qualifications: Must pass pre-employment tests (if applicable) and sign acknowledging SMCC beliefs and policies. Education & Experience: 1 year experience in administrative role or related experience. Technologies Microsoft Office Suite Microsoft Teams Planning Center Online Ministry Platform Google Suite Shelby Financial reports Espace Benefits and Compensation This is an hourly position. Compensation is commensurate with qualifications and experience. Medical benefits are provided for full-time employees. All employees are eligible to participate in the 403b plan.
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