City of Hollywood, Florida
Administrative Assistant (Temporary / On-Call)
City of Hollywood, Florida, Fort Lauderdale, Florida, us, 33336
Overview
Administrative Assistant (Temporary / On-Call) 3 days ago Be among the first 25 applicants Is your mantra "Stay Ready So You Don't Have To Get Ready"? Well, seize the opportunity with the City of Hollywood. We can provide you with a pathway to employment through our temporary employee pool. This is a great opportunity if you're new to the workforce, re-entering the workforce or looking to gain new skills or develop your skill set. As a member of our temporary employee pool, you\u2019ll learn more about our organization and mission first-hand, showcase your talent and serve the community. Apply Now! https://www.governmentjobs.com/careers/hollywoodfl Job Summary Must be available for temporary, on-call, non-remote, assignments of varying timeframes. Under the direction of an administrative superior, this position performs a wide variety of generalized clerical and administrative tasks. Assignments vary depending on department requirements, ranging from general clerical duties to more complex administrative duties, including policy interpretation, budget preparation, and data analytics, where some discretion and decision-making is exercised. Interaction with the public by telephone and/or in-person may be required. Work is reviewed through conferences and written reports for results obtained and adherence to established policies and procedures. Responsibilities
Prepares correspondence, invoices, statements, reports, and other materials from copy or notes; composes letters, memoranda, minutes, notices, and other correspondence. Responds to telephone or in-person inquiries; greets the general public; provides information on departmental services and functions; directs callers. May oversee the processing of various departmental records transactions including employee personnel action forms, purchase orders and requisitions. Requisitions supplies and equipment; may assist in the preparation of budgets and payroll, checks operating reports for accuracy and conformance to policies and standards; and updates publications. Operates a computer, photocopier, printer, calculator, and other office equipment as required. Maintains specialized manual or automated filing systems. May maintain supervisor\u2019s and other department personnel's appointment calendars as required. May be required to research, collect, and compile data for administrative reports. Gathers information on projects from departments and offices; edits and proofreads the information submitted. Prepares reminders to departments and office staff, and requests updates on projects and events as needed. May prepare agenda items and minutes for department related meetings or committees. May oversee special projects as required or requested by supervisor. May oversee department inventory and archives correspondence in accordance with record retention specifications. Organizes and submits travel documents for department personnel. May prepare and submit payroll for the department as needed. Effectively and positively represents the city in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation. Establishes and maintains effective and professional relationships with work colleagues, supervisors and managers. Performs related work as required for this position description. Education/Experience
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Required Must be available for temporary, on-call, non-remote, assignments of varying timeframes. High School Diploma or GED; supplemented by a minimum of two (2) years of responsible clerical and administrative experience including use of computers and standard software applications. Some positions may require special education or training in a technical job-related field of study. Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements. CERTIFICATES, LICENSES, REGISTRATIONS: Administrative/Secretarial Certifications, Certified Professional Assistant Certification, Microsoft Word Basic/Intermediate, Microsoft Word Advanced, Microsoft Outlook, Microsoft Excel Basic/Intermediate, and Notary License. Valid Driver\u2019s License: With proof of automobile insurance Background Check: Must have an acceptable background record Driving Abstract: Must have an acceptable driving record Knowledge, Skills & Abilities
Knowledge of modern office terminology, methods, practices and procedures. Knowledge of modern information systems and software. Knowledge of business English and arithmetic. Knowledge of departmental and municipal rules, regulations, policies, and procedures. Skills in the use of modern office equipment. Skill in communicating information tactfully and impartially. Ability to understand and follow complex verbal and written instructions. Ability to establish and maintain effective professional working relationships with colleagues, supervisors, managers, subordinates, and the general public. Ability to make decisions and interpretations in accordance with established rules, policies, and procedures. Ability to ensure confidentiality in matters related to the collective bargaining process. Physical Demands
The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak and be required to exert up to 50 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. May require the use of fingers or hands to manipulate objects. Specific vision abilities required include close and distance vision, peripheral, and depth perception. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Work Environment
Work is performed primarily in an office environment where sedentary work is typically performed and requires the employee to be sensitive to change and responsive to changing goals, priorities, and needs. Additional Information
All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law). The City of Hollywood is an Equal Opportunity / Equal Access Employer. Veteran\u2019s Preference: The City values the service that veterans and family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and may be eligible for waivers for postsecondary educational requirements. To obtain veteran\u2019s preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes. Reasonable Accommodation: The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216.
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Administrative Assistant (Temporary / On-Call) 3 days ago Be among the first 25 applicants Is your mantra "Stay Ready So You Don't Have To Get Ready"? Well, seize the opportunity with the City of Hollywood. We can provide you with a pathway to employment through our temporary employee pool. This is a great opportunity if you're new to the workforce, re-entering the workforce or looking to gain new skills or develop your skill set. As a member of our temporary employee pool, you\u2019ll learn more about our organization and mission first-hand, showcase your talent and serve the community. Apply Now! https://www.governmentjobs.com/careers/hollywoodfl Job Summary Must be available for temporary, on-call, non-remote, assignments of varying timeframes. Under the direction of an administrative superior, this position performs a wide variety of generalized clerical and administrative tasks. Assignments vary depending on department requirements, ranging from general clerical duties to more complex administrative duties, including policy interpretation, budget preparation, and data analytics, where some discretion and decision-making is exercised. Interaction with the public by telephone and/or in-person may be required. Work is reviewed through conferences and written reports for results obtained and adherence to established policies and procedures. Responsibilities
Prepares correspondence, invoices, statements, reports, and other materials from copy or notes; composes letters, memoranda, minutes, notices, and other correspondence. Responds to telephone or in-person inquiries; greets the general public; provides information on departmental services and functions; directs callers. May oversee the processing of various departmental records transactions including employee personnel action forms, purchase orders and requisitions. Requisitions supplies and equipment; may assist in the preparation of budgets and payroll, checks operating reports for accuracy and conformance to policies and standards; and updates publications. Operates a computer, photocopier, printer, calculator, and other office equipment as required. Maintains specialized manual or automated filing systems. May maintain supervisor\u2019s and other department personnel's appointment calendars as required. May be required to research, collect, and compile data for administrative reports. Gathers information on projects from departments and offices; edits and proofreads the information submitted. Prepares reminders to departments and office staff, and requests updates on projects and events as needed. May prepare agenda items and minutes for department related meetings or committees. May oversee special projects as required or requested by supervisor. May oversee department inventory and archives correspondence in accordance with record retention specifications. Organizes and submits travel documents for department personnel. May prepare and submit payroll for the department as needed. Effectively and positively represents the city in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation. Establishes and maintains effective and professional relationships with work colleagues, supervisors and managers. Performs related work as required for this position description. Education/Experience
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Required Must be available for temporary, on-call, non-remote, assignments of varying timeframes. High School Diploma or GED; supplemented by a minimum of two (2) years of responsible clerical and administrative experience including use of computers and standard software applications. Some positions may require special education or training in a technical job-related field of study. Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements. CERTIFICATES, LICENSES, REGISTRATIONS: Administrative/Secretarial Certifications, Certified Professional Assistant Certification, Microsoft Word Basic/Intermediate, Microsoft Word Advanced, Microsoft Outlook, Microsoft Excel Basic/Intermediate, and Notary License. Valid Driver\u2019s License: With proof of automobile insurance Background Check: Must have an acceptable background record Driving Abstract: Must have an acceptable driving record Knowledge, Skills & Abilities
Knowledge of modern office terminology, methods, practices and procedures. Knowledge of modern information systems and software. Knowledge of business English and arithmetic. Knowledge of departmental and municipal rules, regulations, policies, and procedures. Skills in the use of modern office equipment. Skill in communicating information tactfully and impartially. Ability to understand and follow complex verbal and written instructions. Ability to establish and maintain effective professional working relationships with colleagues, supervisors, managers, subordinates, and the general public. Ability to make decisions and interpretations in accordance with established rules, policies, and procedures. Ability to ensure confidentiality in matters related to the collective bargaining process. Physical Demands
The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak and be required to exert up to 50 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. May require the use of fingers or hands to manipulate objects. Specific vision abilities required include close and distance vision, peripheral, and depth perception. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Work Environment
Work is performed primarily in an office environment where sedentary work is typically performed and requires the employee to be sensitive to change and responsive to changing goals, priorities, and needs. Additional Information
All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law). The City of Hollywood is an Equal Opportunity / Equal Access Employer. Veteran\u2019s Preference: The City values the service that veterans and family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and may be eligible for waivers for postsecondary educational requirements. To obtain veteran\u2019s preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes. Reasonable Accommodation: The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216.
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