Rutgers University is hiring: Administrative Assistant in Piscataway Township

Get AI-powered advice on this job and more exclusive features.

Sign in to access AI-powered advices

Continue with Google

This range is provided by Rutgers University. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$52,602.48/yr - $52,602.48/yr

Position Details

Position Information

Recruitment/Posting Title Administrative Assistant Job Category URA-AFT Administrative Department Rutgers Residence Life Overview

Residence Life consists of 68 full-time staff members, 29 graduate staff students, 300 undergraduate staff students, and over 100 student workers which serve a Residence Life program of about 16,000 students, with approximately 3,200 additional conference attendees during the summer months. The Administrative Assistant (AA) reports primarily to the Director of Administration and Operations and provides support to the Administration and Operations area, which includes Housing Assignments and Accommodations, Conference Services, Residential Campus Operations, and Information Technology Applications Development units.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Administrative Assistant for Residence Life.

Key Duties

• Provides courteous customer service to all staff, students, parents and other visitors who contact Residence Life via phone, email, and in person.
• Provides administrative support to the director, supervisors, and professional staff within the Administration and Operations area.
• Schedules appointments, performs purchasing functions, schedules service calls, creates and maintains databases, and serves as a primary point of contact for Residence Life related questions and concerns.
• Supervises student workers and works toward continued office improvement and professionalism.
• Creates and maintains files as well as multiple database systems.
• Implements office procedures, protocols and administrative guidelines to ensure proper operations for this office.
• Handles crisis calls and emergency situations, providing support to students, parents, faculty and staff when needed.
• Handles communication with Mail Services to confirm student occupancy and assignment needs, as well as support to the Director to coordinate the housing cancellation process and the special medical housing accommodations processes, ensuring that records are accurately maintained and orderly for decisions.
• Works under general supervision and requires flexibility and must maintain a high degree of confidentiality and sensitivity in all department matters.

Salary Details

FLSA Nonexempt Grade 03 Minimum Salary $52,602.48 Mid Range Salary $64,788.98 Maximum Salary $76,975.48 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discount programs

For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.

Qualifications

Minimum Education and Experience Bachelor's Degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration and work organization.

• Strong communication skills.
• Ability to work with a highly diverse population.
• Strong commitment to customer service.

Preferred Qualifications

• PC based, Microsoft Office/Business Applications.
• University financial/administrative applications: Marketplace/HCM/ Maxient/RS2/others/ Housing Management Software/Deans View.

Physical Demands and Work Environment

• Due to the nature of this office the work hours for this position are 8:30am to 5:00pm, Monday through Friday.
• During opening of the residence halls at the start of each semester and on other University significant events where the Residence Life Office needs to be open the AA may be required to work on weekend days.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Administrative and Support Services

Referrals increase your chances of interviewing at Rutgers University by 2x

Get notified about new Administrative Assistant jobs in Piscataway, NJ.

New Brunswick, NJ $51,450 - $82,000 2 days ago

New Brunswick, NJ $68,278.48 - $68,278.48 6 days ago

South Plainfield, NJ
$19.00
-
$20.00
1 week ago

Administrative Assistant - Preconstruction - South Plainfield, NJ

Agent's Executive Assistant - State Farm Agent Team Member

South Brunswick, NJ
$68,400.00
-
$95,000.00
1 week ago

Newark, NJ
$59,893.48
-
$59,893.48
2 weeks ago

New Brunswick, NJ
$58,953.00
-
$58,953.00
1 week ago

Clinical Associate of Operations and Administration

Somerset, NJ
$70,671.00
-
$92,757.00
5 days ago

REMOTE- Executive Assistant File Clerk (DAY OR NIGHT SHIFT)

Bridgewater, NJ
$45,000.00
-
$100,000.00
4 days ago

Rahway, NJ
$47,611.20
-
$47,611.20
4 weeks ago

Basking Ridge, NJ
$32.29
-
$46.13
3 days ago

Administrative Secretary (Administration)

Jersey City, NJ $58,196 - $73,646 2 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.