Administrative Assistant Job at Addison Group in Thousand Oaks

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This range is provided by Addison Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$25.00/hr - $27.00/hr

Direct message the job poster from Addison Group

We are seeking a dynamic Administrative Assistant to join our clients team, located in beautiful Los Angeles metro. As the heartbeat of our operations, you'll play a pivotal role in supporting our consulting professionals, ensuring their productivity soars to new heights.

Key Responsibilities

• Manage front desk operations, including answering calls, greeting visitors, handling mail, and coordinating deliveries.
• Maintain office organization, restock supplies, and prepare conference rooms.
• Provide administrative support such as data entry, filing, correspondence, expense reporting, and invoicing.
• Assist with client proposals, special projects, and document preparation.
• Oversee office logistics, including supply management, documentation processing, and invoice reconciliation.
• Support corporate events from planning to post-event cleanup.
• Handle scheduling, travel arrangements (domestic/international), and calendar management for multiple individuals.
• Process expense reports and invoices while ensuring compliance with administrative guidelines.
• Coordinate meetings, office activities, and events, including venue selection, catering, and communications.
• Troubleshoot and address issues with internal and external stakeholders.
• Provide backup coverage for reception and office operations as needed.

Must-Have Qualifications

• Experience: 1-3 years as an administrative assistant/executive assistant
• Education: High school diploma required; Bachelor’s or Associate’s degree preferred.
• Software: Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).

Why Join

• Company culture focuses on professional growth, continuous learning, and collaboration.
• Supportive administrative team with a welcoming and helpful environment.
• Exposure to large-scale projects and executive interactions.
• Opportunity to gain experience in a high-profile corporate setting

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.