Executive Assistant Job at Tower Engineering Professionals in Raleigh

Executive Assistant

Raleigh, N.C.

Join the Tower Engineering Professionals team as an Executive Assistant supporting CEO, COO, CFO.

Summary

The Executive Assistant ensures smooth daily operations by coordinating high-level meetings, preparing and managing confidential documents, and serving as a central point of communication for leadership and the broader team.

Benefits

TEP Group offers a comprehensive benefits package including medical and dental insurance, paid vacation and holidays, 401k with company match, and a relaxed, fun environment.

Qualifications

• Strong time management skills and an ability to organize and coordinate multiple concurrent projects
• 4+ years of experience as an Executive Assistant, Office Manager, or similar role
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time-management skills
• Strong communication skills, both written and verbal
• Ability to maintain confidentiality with sensitive information

Responsibilities

• Manage professional scheduling for CEO, COO and CFO, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information of senior executives
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Maintain professionalism and structure confidentiality with all material
• Organize team communications and plan events, both internal and off-site

Physical Demands

While performing the duties of the job, the employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, and talk or her, climb stairs and/or ladders. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 50 pounds. Some filing is required. The employee must occasionally lift files, open filing cabinets and bend or stand as necessary.