Executive Assistant Job at Glocap Business Professionals, Administrative, Operat

Our client, a Midtown-based hedge fund, is looking to add an Executive Assistant to support their team. This role supports a Partner and a small team of analysts/traders. The majority of the work is supporting the Partner – who is busy (calendar heavy) as the day changes often and quickly. The rest of the EA role is assistant work with phones, calendars etc. for the remainder of the team. This role is also part of a small admin team that are constantly checking in with each other and helping each other out. Team orientation is important! The ideal candidate will have strong organizational skills, great energy, be kind, and have a "no task too small" mentality.

Company Information

COMPANY: Hedge Fund

POSITION: Executive Assistant to a Partner and an Analyst Team

LOCATION: New York, NY (In office 4x week)

HOURS: 8:30am to 5:30pm with flexibility as needed

COMPENSATION: $140-150K DOE + Benefits+ Bonus Eligibility

BACHELOR'S DEGREE: Required

Responsibilities

• Heavy scheduling and calendar management for Partner, correspondence, phones.
• Managing calendars, correspondence, phones of several analysts.
• Managing international and domestic travel arrangements.
• Expenses i.e. tracking receipts, processing expense reports.
• Putting together meeting materials and greeting clients and visitors.
• Assisting and backing up other members of the team.
• Ad hoc projects.

Requirements

• College degree is required.
• 5-7 years of administrative experience.
• Proficient in Microsoft Office Suite.
• Exceptional written and verbal communication skills.
• Excellent organization and time management skills.
• Ability to multitask and anticipate needs.
• Must be able to prioritize and handle confidential information with discretion.
• Strong administrative and proactive work habits.
• Highly developed interpersonal skills and professional appearance.
• Accuracy of work and attention to detail.