Executive Assistant Job at Glocap Business Professionals, Administrative, Operat

Position

Executive Assistant to the Legal Team

LOCATION: New York, NY (In office Mon-Thur, Remote on Fri)

HOURS: 9:00AM - 5:30PM with flexibility

COMPENSATION: $100-120K DOE + Benefits + Discretionary Bonus

BACHELOR’S DEGREE: Required

Our client is a privately-held global industrial company. They are seeking an experienced, highly attentive and motivated Executive Assistant to join their Legal team, supporting three executive-level attorneys, including the Chief Legal Officer, Chief M&A Counsel, and Chief Labor & Employment Counsel, along with their team of attorneys. The ideal candidate will be a highly organized, proactive and efficient individual with excellent communication and interpersonal skills, a growth mindset and a sophisticated, mature demeanor.

Responsibilities

• Managing the executives’ calendars and scheduling/rescheduling appointments
• Coordinating travel arrangements, meetings, team scheduling and expense reports
• Managing correspondence and emails throughout the day, including ad hoc support outside of business hours, as needed
• Developing and maintaining electronic filing systems
• Assisting with the preparation of PowerPoint presentations and other materials for attorneys' review
• Organizing and preparing for meetings, including gathering documents and attending to logistics of meetings
• Working in close partnership with other Executive Assistants throughout the office and cross-functionally

Qualifications

• College degree or equivalent
• 3-5 years’ prior experience working in a fast-paced environment and supporting dynamic executives
• Prior experience with attorneys is a nice-to-have but not required
• A meticulous and highly organized individual with impeccable communication skills, both written and verbal
• Strong interpersonal skills and the ability to communicate and build relationships with internal and external lawyers, staff and business partners
• Proactive problem solver who thinks ahead, anticipates problems quickly and resolves or escalates them accordingly with the executives
• A roll-up-your-sleeves mentality and low-ego attitude, with the ability to work flexibly, in a fast-paced environment and in a collaborative team
• Passion for details and providing executive support
• Proven track record of working independently and as part of a team
• Able to handle multiple tasks simultaneously, with sophistication and ease
• Demonstrates an intellectual curiosity and continuous drive to improve performance
• Demonstrates openness to constructive feedback and the flexibility to adjust behavior or performance as needed
• Prior knowledge of G Suite, including Google Calendar and Google Slides preferred; tech-savvy and familiarity with PowerPoint for basic slide creation