Accounting Specialist Job at Westminster Village, Scottsdale in Scottsdale

This position is primarily responsible for supporting the accounting department with routine financial tasks, with a focus on payroll processing for the employees at Westminster Village. This role ensures accurate processing of employee compensation, compliance with multistate payroll laws (if applicable), and management of financial records related to community operations.

ESSENTIAL RESPONSIBLITY:

• Process bi-weekly payroll for employees, including verifying timesheets, calculating wages, managing deductions (e.g., benefits, taxes, retirement contributions), and ensuring compliance with federal, state, and local regulations.
• Maintain payroll records, handle employee inquiries on pay and benefits, and prepare payroll tax reports and year-end documents like W-2s.
• Manage accounts payable by entering invoices, processing payments (checks, ACH, EFT), and resolving vendor discrepancies.
• Handle cash receipts, reconcile bank statements, and maintain general ledger accounts for accurate financial tracking.
• Assist in financial reporting, including monthly closes, journal entries, and budget variance analysis.
• Support audit preparations by providing documentation and ensuring compliance with non-profit policies, such as handling restricted funds for resident programs.
• Record corporate credit card transactions, monitor expenditures, and ensure proper coding to accounting categories.

EDUCATION/EXPERIENCE:

• Bachelor’s degree in accounting or equivalent experience.
• 2-4 years in accounting and payroll, preferably in a non-profit setting.
• Proficiency in payroll software (e.g., ADP, Paychex; and accounting systems like SAGE; strong attention to detail and ability to handle confidential information.
• UKG Ready and YARDI experience, preferred.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Accounting/Auditing and Finance
• Hospitality