Executive Assistant Job at MetaSense Inc in Detroit

Join to apply for the Executive Assistant role at MetaSense Inc General Summary Under limited supervision from a Senior Level Executive in Leadership Salary Grade M10 and above or Henry Ford Medical Group Chair, provides personal and administrative support services such as preparing correspondence in final form, receiving visitors, scheduling meetings, maintaining files and conducting special projects as assigned. Duties require a thorough knowledge of supervisor's areas of responsibility in order to gather data and prepare reports, answer correspondence, conduct projects and so forth. All work is of a highly confidential nature. Principle Accountabilities Performs a wide variety of typing duties such as composing correspondence and preparing forms, tables, charts, records, statistical tables, schedules and so forth that are confidential in nature and may require taking and transcribing shorthand and/or Dictaphone dictation. Assists in preparing complex, confidential administrative reports, statements, rosters, and so forth, performs difficult data and/or information gathering, computes complex calculations and drafts and prepares special reports/analyses for review by supervisor. Reviews and screens visitors and telephone calls, ascertains callers' needs and tactfully refers callers to appropriate personnel. Responds to inquiries concerning general administrative activities and operations, and refers complex and/or sensitive inquiries to appropriate person(s). Regularly engages in a variety of contacts inside and outside the organization in order to obtain or relay information, arrange meetings, gather data and so forth, often dealing with executives, medical staff, trustees or influential outsiders. Principle Duties And Responsibilities Receives and reads confidential incoming correspondence, reports, memoranda and the like; screens items, which can be routinely handled, prepares appropriate responses and forward remaining materials to supervisor or others along with necessary background information. Arranges meetings, conferences, schedules, appointments, interviews, completes travel arrangements, and maintains supervisor's business calendar. Answers inquiries concerning activities and operations of subordinate departments by referring to and interpreting established departmental policies and procedures. Establishes, maintains, revises recordkeeping and filing systems, classifies, sorts, and files confidential correspondence, articles, records and other documents. Attends meetings and takes, prepares, and distributes minutes to appropriate personnel. Performs specialized functions pertaining to departmental operations including bulk purchasing of departmental supplies and materials, and requisitioning regular office supplies and/or other general office duties that may be assigned. Skills and Qualifications Minimum 4 years Executive Assistant experience working with C Suite level or higher OR Minimum 4 years of Executive Project Management experience working with C Suite or higher, Bachelor's Degree, Microsoft Office Suite proficiency, Excellent communication and organization skills. Must possess the following personal qualities: Be self-directed, Be flexible and committed to the team concept, Demonstrate teamwork, initiative and willingness to learn, Be open to new learning experiences, Accepts and respects diversity without judgment, Demonstrates customer service values. Education High School Diploma/G.E.D. required; Associates Degree in business or a secretarial field from a business school or college preferred. Contract Details 13‑Week Contract – potential to extend or convert based on needs and performance. Candidate will be working with an Executive over the Peds service line and will be travelling from site to site according to the executive's schedule. Potential to work from home some days as well. Equipment will be provided by facility. Please make sure candidates have adequate internet capability to host video calls and conferences when working from home. Employment Type and Seniority Contract Senior Associate Seniority level Associate Employment type Contract Job function Administrative #J-18808-Ljbffr