Inside Higher Ed
Project Coordinator (7077U) - 81763
Inside Higher Ed, Berkeley, California, United States, 94709
Join to apply for the Project Coordinator (7077U) - 81763 role at Inside Higher Ed.
3 days ago Be among the first 25 applicants
About Berkeley At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging makes it a special place for students, faculty and staff.
As a world‑leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.
We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity‑focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.
At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all full‑time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities.
Departmental Overview Capital Projects manages the design, construction, retrofitting, and restoration of campus buildings and their surroundings. Many skilled professionals work in Capital Projects as Project Managers with backgrounds in architecture, landscape architecture, planning, engineering, construction, and administrative personnel, all of whom work to serve the campus community.
Position Summary The Project Coordinator will be a member of our Housing Development Team. The Coordinator will support the design and construction of the University's housing pipeline, playing a key role in bringing new projects to life. The Coordinator will use industry experience in architecture or construction and will work directly with our small team of project managers to support various construction projects at the University.
Application Review Date The first review date for this job is: October 28, 2025.
Responsibilities
Maintain and manage project records from preconstruction through to project completion, including consultant contracts, budgets, schedules, meeting minutes, RFIs, submittals, change orders, and payment applications.
Ensure all documentation is accurate, up‑to‑date, and accessible to the project team.
Schedule and organize meetings with architects, engineers, contractors, and internal stakeholders, taking detailed meeting minutes and tracking action items to ensure all tasks are completed in a timely manner.
Proactively review contract documents, submittals, and RFIs to help identify potential issues or discrepancies.
Help manage the permitting and approval process with city and campus authorities.
Track all required documents and submissions to ensure the project meets all regulatory and institutional requirements.
Provide administrative and logistical support to the senior project managers, helping them with day‑to‑day tasks and taking initiative to improve project workflows and processes.
Support the on‑site team by helping to manage logistics for the University.
Required Qualifications
Knowledge of building and construction, design, construction contract administration and California Building Codes.
Skills to develop project scope and drawings.
Computer skills in word processing, spreadsheet, and project management software.
Good written, verbal, and interpersonal communication skills, including effective negotiation skills.
Good organizational and analytical skills.
Detail oriented to accurately proof contracts and other documents.
Demonstrated ability to manage contractors and maintain compliance with the agreed‑upon scope of work and budget.
Bachelor's degree in a related area and/or equivalent experience/training.
Salary & Benefits For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role. The budgeted hourly range that the University reasonably expects to pay for this position is $35.78–$63.65.
This is a non‑exempt, biweekly‑paid position.
How To Apply
To apply, please submit your resume and cover letter.
Other Information
This is not a visa opportunity.
Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
To apply, visit https://careerspub.universityofcalifornia.edu/psc/ucb/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=81763&PostingSeq=1&SiteId=21&languageCd=ENG&FOCUS=Applicant
#J-18808-Ljbffr
3 days ago Be among the first 25 applicants
About Berkeley At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging makes it a special place for students, faculty and staff.
As a world‑leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.
We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity‑focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.
At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all full‑time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities.
Departmental Overview Capital Projects manages the design, construction, retrofitting, and restoration of campus buildings and their surroundings. Many skilled professionals work in Capital Projects as Project Managers with backgrounds in architecture, landscape architecture, planning, engineering, construction, and administrative personnel, all of whom work to serve the campus community.
Position Summary The Project Coordinator will be a member of our Housing Development Team. The Coordinator will support the design and construction of the University's housing pipeline, playing a key role in bringing new projects to life. The Coordinator will use industry experience in architecture or construction and will work directly with our small team of project managers to support various construction projects at the University.
Application Review Date The first review date for this job is: October 28, 2025.
Responsibilities
Maintain and manage project records from preconstruction through to project completion, including consultant contracts, budgets, schedules, meeting minutes, RFIs, submittals, change orders, and payment applications.
Ensure all documentation is accurate, up‑to‑date, and accessible to the project team.
Schedule and organize meetings with architects, engineers, contractors, and internal stakeholders, taking detailed meeting minutes and tracking action items to ensure all tasks are completed in a timely manner.
Proactively review contract documents, submittals, and RFIs to help identify potential issues or discrepancies.
Help manage the permitting and approval process with city and campus authorities.
Track all required documents and submissions to ensure the project meets all regulatory and institutional requirements.
Provide administrative and logistical support to the senior project managers, helping them with day‑to‑day tasks and taking initiative to improve project workflows and processes.
Support the on‑site team by helping to manage logistics for the University.
Required Qualifications
Knowledge of building and construction, design, construction contract administration and California Building Codes.
Skills to develop project scope and drawings.
Computer skills in word processing, spreadsheet, and project management software.
Good written, verbal, and interpersonal communication skills, including effective negotiation skills.
Good organizational and analytical skills.
Detail oriented to accurately proof contracts and other documents.
Demonstrated ability to manage contractors and maintain compliance with the agreed‑upon scope of work and budget.
Bachelor's degree in a related area and/or equivalent experience/training.
Salary & Benefits For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role. The budgeted hourly range that the University reasonably expects to pay for this position is $35.78–$63.65.
This is a non‑exempt, biweekly‑paid position.
How To Apply
To apply, please submit your resume and cover letter.
Other Information
This is not a visa opportunity.
Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
To apply, visit https://careerspub.universityofcalifornia.edu/psc/ucb/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=81763&PostingSeq=1&SiteId=21&languageCd=ENG&FOCUS=Applicant
#J-18808-Ljbffr