University of California, Berkeley
Project Coordinator (7077U) - #81763
University of California, Berkeley, Berkeley, California, United States, 94709
Project Coordinator (7077U) – 81763
At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging makes it a special place for students, faculty, and staff. We are looking for applicants who reflect California’s diversity and want to be part of an inclusive, equity‑focused community that views education as a matter of social justice. Departmental Overview
Capital Projects manages the design, construction, retrofitting, and restoration of campus buildings and their surroundings. Many skilled professionals work in Capital Projects as Project Managers with backgrounds in architecture, landscape architecture, planning, engineering, construction, and administrative personnel. Position Summary
The Project Coordinator is a member of our Housing Development Team. The Project Coordinator supports the design and construction of the university’s housing pipeline and plays a key role in bringing new projects to life. The Project Coordinator uses industry experience in architecture or construction and works directly with our small team of project managers to support various construction projects at the university. Application Review Date
The First Review Date for this job is 10/28/2025. Responsibilities
Maintain and manage project records from preconstruction through to project completion, including consultant contracts, budgets, schedules, meeting minutes, RFIs, submittals, change orders, and payment applications. Ensure all documentation is accurate, up-to-date, and accessible to the project team. Schedule and organize meetings with architects, engineers, contractors, and internal stakeholders, take detailed meeting minutes, and track action items to ensure all tasks are completed in a timely manner. Proactively review contract documents, submittals, and RFIs to identify potential issues or discrepancies. Help manage the permitting and approval process with city and campus authorities. Track all required documents and submissions to ensure the project meets all regulatory and institutional requirements. Provide administrative and logistical support to the senior project managers and take initiative to improve project workflows and processes. Support the on‑site team by managing logistics for the university. Required Qualifications
Knowledge of building and construction, design, construction contract administration, and California Building Codes. Skills to develop project scope and drawings. Computer skills in word processing, spreadsheets, and project management software. Good written, verbal, and interpersonal communication skills, including effective negotiation skills. Good organizational and analytical skills. Detail oriented to accurately proof contracts and other documents. Demonstrated ability to manage contractors and maintain compliance to the agreed‑upon scope of work and budget. Bachelor’s degree in a related area and/or equivalent experience/training. Salary & Benefits
For information on the comprehensive benefits package offered by the university, please visit the University of California’s Compensation & Benefits website. The budgeted hourly range that the university reasonably expects to pay for this position is $35.78 - $63.65. This is a non‑exempt, biweekly‑paid position. How to Apply
To apply, please submit your resume and cover letter. Other Information
This is not a visa opportunity. Conviction History Background
This is a designated position requiring fingerprinting and a background check. Berkeley hires people with conviction histories and reviews information received in the context of the job responsibilities. The university reserves the right to make employment contingent upon successful completion of the background check. Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
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At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging makes it a special place for students, faculty, and staff. We are looking for applicants who reflect California’s diversity and want to be part of an inclusive, equity‑focused community that views education as a matter of social justice. Departmental Overview
Capital Projects manages the design, construction, retrofitting, and restoration of campus buildings and their surroundings. Many skilled professionals work in Capital Projects as Project Managers with backgrounds in architecture, landscape architecture, planning, engineering, construction, and administrative personnel. Position Summary
The Project Coordinator is a member of our Housing Development Team. The Project Coordinator supports the design and construction of the university’s housing pipeline and plays a key role in bringing new projects to life. The Project Coordinator uses industry experience in architecture or construction and works directly with our small team of project managers to support various construction projects at the university. Application Review Date
The First Review Date for this job is 10/28/2025. Responsibilities
Maintain and manage project records from preconstruction through to project completion, including consultant contracts, budgets, schedules, meeting minutes, RFIs, submittals, change orders, and payment applications. Ensure all documentation is accurate, up-to-date, and accessible to the project team. Schedule and organize meetings with architects, engineers, contractors, and internal stakeholders, take detailed meeting minutes, and track action items to ensure all tasks are completed in a timely manner. Proactively review contract documents, submittals, and RFIs to identify potential issues or discrepancies. Help manage the permitting and approval process with city and campus authorities. Track all required documents and submissions to ensure the project meets all regulatory and institutional requirements. Provide administrative and logistical support to the senior project managers and take initiative to improve project workflows and processes. Support the on‑site team by managing logistics for the university. Required Qualifications
Knowledge of building and construction, design, construction contract administration, and California Building Codes. Skills to develop project scope and drawings. Computer skills in word processing, spreadsheets, and project management software. Good written, verbal, and interpersonal communication skills, including effective negotiation skills. Good organizational and analytical skills. Detail oriented to accurately proof contracts and other documents. Demonstrated ability to manage contractors and maintain compliance to the agreed‑upon scope of work and budget. Bachelor’s degree in a related area and/or equivalent experience/training. Salary & Benefits
For information on the comprehensive benefits package offered by the university, please visit the University of California’s Compensation & Benefits website. The budgeted hourly range that the university reasonably expects to pay for this position is $35.78 - $63.65. This is a non‑exempt, biweekly‑paid position. How to Apply
To apply, please submit your resume and cover letter. Other Information
This is not a visa opportunity. Conviction History Background
This is a designated position requiring fingerprinting and a background check. Berkeley hires people with conviction histories and reviews information received in the context of the job responsibilities. The university reserves the right to make employment contingent upon successful completion of the background check. Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
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