Jackson Walker
Finance Legal Administrative Assistant
Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.
FLSA Status:
Non-Exempt
Department:
Finance
Reports To:
Office Manager
Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Finance Legal Administrative Assistant (LAA) in our Dallas office. The Finance LAA provides support to the lawyers and paralegals in the Finance Practice Group (PG). The ideal candidate will be professional, detail-oriented, and able to manage multiple projects.
ESSENTIAL DUTIES & RESPONSIBILITIES
Manage and prioritize incoming workflow to meet all deadlines.
Assist with document revisions and preparation of sets of documents to be circulated for execution.
Prepare correspondence, memoranda, and other legal documents from written and oral drafts; draft standard correspondence and other documents.
Scan, profile, and e-mail client documentation to team members as directed.
Manage electronic file documentation by saving into appropriate electronic folders.
Answer telephone calls and forward messages to appropriate staff members as needed.
Establish and maintain deadlines associated with a file through the appropriate calendaring system.
Prepare legal and closing documents in both physical and electronic format for deal closings.
Request conflict of interest checks with Conflicts Coordinator, open files, and maintain all client and general files.
Conduct periodic review for possible storage of older files and prepares files to be closed.
Greet clients and visitors; maintain good public relations with clients; observe confidentiality of attorney-client relationship.
Schedule conference rooms for attorney/client meetings.
Make travel arrangements when needed; request checks and submit expense reimbursements when appropriate.
QUALIFICATIONS
Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling, and punctuation.
Ability to work effectively and proactively, both independently and within a team environment.
Strong organizational skills, interpersonal skills, accuracy and attention to detail.
Strong time management skills and the ability to work under pressure in a fast-paced busy environment.
Ability to coordinate multiple tasks concurrently and meet deadlines.
Strong computer proficiency in the use of relevant software, applications, and programs MS Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, pdfDocs, TimeEntry, Document Manage System (iManage), and database software.
Ability to handle confidential documents and information appropriately.
Ability to recognize, diagnose, and solve issues associated with a transactional law practice among multiple attorneys.
Education
Bachelor's degree from an accredited college or university preferred.
Experience
5+ years' experience working with Finance or Real Estate attorneys within a law firm, in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.
Working Conditions
Normal office environment with little exposure to excessive noise and temperature.
We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law and will not be discriminated against on the basis of disability. If you require a reasonable accommodation to complete the application or interview process, please contact us at BusinessProfessionalRecruiting@jw.com
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.
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FLSA Status:
Non-Exempt
Department:
Finance
Reports To:
Office Manager
Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Finance Legal Administrative Assistant (LAA) in our Dallas office. The Finance LAA provides support to the lawyers and paralegals in the Finance Practice Group (PG). The ideal candidate will be professional, detail-oriented, and able to manage multiple projects.
ESSENTIAL DUTIES & RESPONSIBILITIES
Manage and prioritize incoming workflow to meet all deadlines.
Assist with document revisions and preparation of sets of documents to be circulated for execution.
Prepare correspondence, memoranda, and other legal documents from written and oral drafts; draft standard correspondence and other documents.
Scan, profile, and e-mail client documentation to team members as directed.
Manage electronic file documentation by saving into appropriate electronic folders.
Answer telephone calls and forward messages to appropriate staff members as needed.
Establish and maintain deadlines associated with a file through the appropriate calendaring system.
Prepare legal and closing documents in both physical and electronic format for deal closings.
Request conflict of interest checks with Conflicts Coordinator, open files, and maintain all client and general files.
Conduct periodic review for possible storage of older files and prepares files to be closed.
Greet clients and visitors; maintain good public relations with clients; observe confidentiality of attorney-client relationship.
Schedule conference rooms for attorney/client meetings.
Make travel arrangements when needed; request checks and submit expense reimbursements when appropriate.
QUALIFICATIONS
Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling, and punctuation.
Ability to work effectively and proactively, both independently and within a team environment.
Strong organizational skills, interpersonal skills, accuracy and attention to detail.
Strong time management skills and the ability to work under pressure in a fast-paced busy environment.
Ability to coordinate multiple tasks concurrently and meet deadlines.
Strong computer proficiency in the use of relevant software, applications, and programs MS Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, pdfDocs, TimeEntry, Document Manage System (iManage), and database software.
Ability to handle confidential documents and information appropriately.
Ability to recognize, diagnose, and solve issues associated with a transactional law practice among multiple attorneys.
Education
Bachelor's degree from an accredited college or university preferred.
Experience
5+ years' experience working with Finance or Real Estate attorneys within a law firm, in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.
Working Conditions
Normal office environment with little exposure to excessive noise and temperature.
We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law and will not be discriminated against on the basis of disability. If you require a reasonable accommodation to complete the application or interview process, please contact us at BusinessProfessionalRecruiting@jw.com
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.
#J-18808-Ljbffr