The University of Texas at Arlington Portal
Executive Assistant to Vice President for Development and Alumni Relations
The University of Texas at Arlington Portal, Arlington, Texas, United States, 76000
Job Summary
The Executive Assistant for the Vice President for Development and Alumni Relations provides comprehensive highly skilled administrative support service to relieve the Vice President of a number of organizational decisions and serves as the liaison for the senior staff and the department. Responsible for daily office management correspondence complex level decisions exercising initiative and independent judgment.
Essential Duties And Responsibilities Provides sophisticated calendar management and travel coordination for the Vice Presidents calendar. Coordinates meetings working directly with the offices of universitys leadership : president provost vice presidents deans and other campus leadership. Supports complex itineraries for domestic and international travel. Anticipates needs and questions organizes timelines and monitors deadlines for meeting deliverables and projects that require the Vice Presidents input and assessment. Provides a broad variety of administrative tasks that allow the Vice President to effectively lead the unit including the preparation of high level correspondence briefings reports and analysis for meetings for the Vice President and other executive leadership requiring complex level decisions; exercises initiative and independent judgment. Proofreads documents for review and / or official signature. Handles confidential and sensitive materials and conducts related research as necessary. Serves as the primary point of contact for internal and external constituents on all matters pertaining to the Vice President. Manages inquiries directed to the Vice President; determines the proper course of action referral or response exercising judgement to reflect the VPs style and organization policy. Schedules and coordinates meetings with donors and high-level external constituents. Coordinates catering meeting logistics and agendas for events staff meetings and luncheons. Tracks donor activity as reported by the President and Vice President using donor database (Raisers Edge) software. Documents call reports emails letters and phone calls with donors. Runs reports and updates details for weekly unit-wide Monday Memos sent by the Vice President. Responsible for daily office management of admin support staff coordinating admin support needs across the department. Performs other duties as assigned. Use of a personal vehicle for work-related local travel will be needed.
Minimum Qualifications Bachelors degree with three (3) years upper-level experience in administrative secretarial or clerical position or seven (7) years of equivalent mix of education and relevant experience in similar role. Experience with accounts and budget management. Experience with calendar management and travel coordination at the executive level.
Preferred Qualifications Familiarity with UT System policies and procedures. Experience working effectively across University departments units and constituencies. Familiarity with the dynamics of higher education. Familiarity working with donor data base Blackbaud (Raisers Edge NXT ) or related database software. Familiarity working with PeopleSoft (UTShare) or similar platforms. Demonstrated experience in computer technology including proficiency with specialized software such as spreadsheets word processing and database management systems.
Work Schedule Monday-Friday; 8:00am-5:00pm. May require occasional travel evening and weekend duties.
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Essential Duties And Responsibilities Provides sophisticated calendar management and travel coordination for the Vice Presidents calendar. Coordinates meetings working directly with the offices of universitys leadership : president provost vice presidents deans and other campus leadership. Supports complex itineraries for domestic and international travel. Anticipates needs and questions organizes timelines and monitors deadlines for meeting deliverables and projects that require the Vice Presidents input and assessment. Provides a broad variety of administrative tasks that allow the Vice President to effectively lead the unit including the preparation of high level correspondence briefings reports and analysis for meetings for the Vice President and other executive leadership requiring complex level decisions; exercises initiative and independent judgment. Proofreads documents for review and / or official signature. Handles confidential and sensitive materials and conducts related research as necessary. Serves as the primary point of contact for internal and external constituents on all matters pertaining to the Vice President. Manages inquiries directed to the Vice President; determines the proper course of action referral or response exercising judgement to reflect the VPs style and organization policy. Schedules and coordinates meetings with donors and high-level external constituents. Coordinates catering meeting logistics and agendas for events staff meetings and luncheons. Tracks donor activity as reported by the President and Vice President using donor database (Raisers Edge) software. Documents call reports emails letters and phone calls with donors. Runs reports and updates details for weekly unit-wide Monday Memos sent by the Vice President. Responsible for daily office management of admin support staff coordinating admin support needs across the department. Performs other duties as assigned. Use of a personal vehicle for work-related local travel will be needed.
Minimum Qualifications Bachelors degree with three (3) years upper-level experience in administrative secretarial or clerical position or seven (7) years of equivalent mix of education and relevant experience in similar role. Experience with accounts and budget management. Experience with calendar management and travel coordination at the executive level.
Preferred Qualifications Familiarity with UT System policies and procedures. Experience working effectively across University departments units and constituencies. Familiarity with the dynamics of higher education. Familiarity working with donor data base Blackbaud (Raisers Edge NXT ) or related database software. Familiarity working with PeopleSoft (UTShare) or similar platforms. Demonstrated experience in computer technology including proficiency with specialized software such as spreadsheets word processing and database management systems.
Work Schedule Monday-Friday; 8:00am-5:00pm. May require occasional travel evening and weekend duties.
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