Vanderbilt University
Position Summary
The Grants Specialist is part of the Department administrative core team and is a key individual in the successful operation of an extensive portfolio of Grants and Contracts. This position works closely and collaboratively with Department Faculty, outside collaborators and institutions, as well as other members of the Chemistry grants team on pre‑and post‑award activities within the Department. Responsibilities include monitoring the status of all sponsored project contracts, assisting PIs with the submission of annual reports, generating monthly financial reports, and assisting with forecasting, project closeouts and proposal submissions. This position is expected to attend all recommended trainings provided by both the Sponsored Programs Administration and College of Arts and Science Research Offices. Key Functions and Expected Performance
Assist PIs with creation and submission of annual RPPRs. Facilitate PI requests for no‑cost extensions. Adjust costing for grant‑funded personnel as requested by department PIs. Facilitate subaward contract signature process for incoming and outgoing agreements. Generate necessary documentation in collaboration with Grants Manager for financial closeout of awards. Process budget setup and revisions in VERA. Maintain other support documents for PIs. Act as Procurement Requester for outgoing subawards. Responsible for PI invoice approvals. Provide outside departments with other support, effort reports, and other ancillary data in a timely manner. Assist with NCE requests. Assist faculty and Grants Coordinator as needed in preparing and assembling grant proposals/contracts in compliance with sponsor, University, and federal guidelines and deadlines. Assist Grants Manager as needed in preparing financial statements and forecasting data. Other duties as assigned. Education and Certifications
An Associate’s degree or combination of directly related experience and education is necessary. Experience and Skills
Two years of directly related experience is necessary. Intermediate Excel skills are necessary. Strong administrative support skills are necessary. Excellent organizational and time management skills are necessary. Excellent written and verbal skills are necessary. Outstanding attention to detail is necessary. Problem solving skills and ability to be flexible are necessary. Previous experience with Oracle reporting strongly preferred. Supervisory Relationships
This position does not have supervisory responsibility; it reports administratively and functionally to the Department Grants Coordinator. Employment Information
Seniority level: Entry level Employment type: Full time Job function: Other Industry: Higher Education Location and Compensation
Nashville Metropolitan Area: $90,000.00–$105,000.00
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The Grants Specialist is part of the Department administrative core team and is a key individual in the successful operation of an extensive portfolio of Grants and Contracts. This position works closely and collaboratively with Department Faculty, outside collaborators and institutions, as well as other members of the Chemistry grants team on pre‑and post‑award activities within the Department. Responsibilities include monitoring the status of all sponsored project contracts, assisting PIs with the submission of annual reports, generating monthly financial reports, and assisting with forecasting, project closeouts and proposal submissions. This position is expected to attend all recommended trainings provided by both the Sponsored Programs Administration and College of Arts and Science Research Offices. Key Functions and Expected Performance
Assist PIs with creation and submission of annual RPPRs. Facilitate PI requests for no‑cost extensions. Adjust costing for grant‑funded personnel as requested by department PIs. Facilitate subaward contract signature process for incoming and outgoing agreements. Generate necessary documentation in collaboration with Grants Manager for financial closeout of awards. Process budget setup and revisions in VERA. Maintain other support documents for PIs. Act as Procurement Requester for outgoing subawards. Responsible for PI invoice approvals. Provide outside departments with other support, effort reports, and other ancillary data in a timely manner. Assist with NCE requests. Assist faculty and Grants Coordinator as needed in preparing and assembling grant proposals/contracts in compliance with sponsor, University, and federal guidelines and deadlines. Assist Grants Manager as needed in preparing financial statements and forecasting data. Other duties as assigned. Education and Certifications
An Associate’s degree or combination of directly related experience and education is necessary. Experience and Skills
Two years of directly related experience is necessary. Intermediate Excel skills are necessary. Strong administrative support skills are necessary. Excellent organizational and time management skills are necessary. Excellent written and verbal skills are necessary. Outstanding attention to detail is necessary. Problem solving skills and ability to be flexible are necessary. Previous experience with Oracle reporting strongly preferred. Supervisory Relationships
This position does not have supervisory responsibility; it reports administratively and functionally to the Department Grants Coordinator. Employment Information
Seniority level: Entry level Employment type: Full time Job function: Other Industry: Higher Education Location and Compensation
Nashville Metropolitan Area: $90,000.00–$105,000.00
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