Administrative/Marketing Assistant & Front Desk Job at Confidential in Miami

We’re looking for an organized, proactive, and people-oriented Administrative & Marketing Assistant + Front Desk to join our team in Miami. This role is ideal for someone who enjoys creating a welcoming environment while keeping operations running smoothly.

Key responsibilities:

• Greet and assist visitors, ensuring a professional and friendly first impression.
• Answer and direct phone calls, emails, and other inquiries.
• Manage incoming and outgoing mail and deliveries.
• Collaborate in maintaining office supplies inventory and place orders as needed.
• Schedule meetings, prepare agendas, and take meeting minutes for the marketing Director.
• Assist with planning and execution of marketing events and trade shows.
• Monitor and report on marketing analytics and performance metrics.
• Assist in processing invoices, purchase orders, and vendor communications in coordination with finance areas.

What we’re looking for:

• High school diploma or equivalent; associate or bachelor’s degree in marketing, communications, or business preferred.
• 1–2 years of experience in administrative or marketing support roles.
• Proficiency in Microsoft Office Suite and basic graphic design tools (e.g., Canva, Adobe Spark).
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Detail-oriented with a proactive attitude.
• Fluency in English and Spanish is required.

We’d love to hear from you!