Receptionist

Position Summary The Front Desk Receptionist serves as the first point of contact, offering a warm and professional welcome to all visitors and callers, while performing administrative duties that ensure efficient office operations and a positive working environment.

Key Responsibilities

Greet guests and visitors as they arrive and announce them to the appropriate staff member.

Maintain visitor logs and issue visitor badges and personal protection equipment as needed.

Answer, screen, and forward incoming phone calls using a multi-line phone system.

Maintain the reception area to ensure it is tidy and presentable, with necessary materials like forms and pens.

Accept and distribute mail, packages, and other deliveries.

Provide basic information in person or via phone/email and respond to inquiries.

Perform clerical duties such as filing, photocopying, and data entry.

Order and manage and inventory office supplies for the accounting office.

Decorate the office or reception area for events or holidays.

Coordinate office events, including planning, scheduling, preparing meeting rooms, arranging catering or refreshments, and assisting with logistics; also responsible for planning and organizing company parties and celebrations.

File documents and records daily to ensure accurate and organized recordkeeping.

Support general office operations and provide backup coverage as required.

Other duties as assigned by the Controller or CFO.

Qualifications

High school diploma or equivalent required.

Minimum one year’s office experience.

Strong attention to detail, organizational, and multitasking skills.

Strong multitasking abilities and positive professional demeanor.

Excellent communication and customer service abilities are a must!