HEICO
Front Desk Administrative Assistant - Columbia, MD
HEICO, Columbia, Maryland, United States, 21046
Front Desk Administrative Assistant #25-1114 Columbia, Maryland, United States Company Transformational Security LLC Full-Time / Part-Time Full-Time Career Level Entry Level Job Description
Front Desk Administrative Assistant Transformational Security, LLC, located in Columbia, MD, is looking for a highly motivated, outgoing, and friendly candidate for a Front Desk Administrative Assistant position. Transformational Security uses a team approach, and our Front Desk Administrative Assistant is an integral part of that approach. The ideal candidate would provide strong administrative support with a positive and professional attitude. This position is a critical role within our organization since this individual is the first point of contact for current and potential customers. Prior experience in an administrative role is required. Candidate must have a clean criminal record and be willing to submit to a background check. Travel is not required for this position and remote work will not be permitted. Responsibilities * Greeting and receiving visitors at the front desk with a positive and helpful attitude. * Answering, screening, and forwarding incoming phone calls. * Taking detailed messages from customers and incoming callers. * Receiving, sorting, and distributing daily mail. * Ensuring reception and common areas are tidy and presentable. * Providing basic and accurate information in-person and via phone/ email. * Collect and record customer payment details securely. * Maintain office security by following safety procedures and security protocols for a Cleared Facility by controlling access via the reception desk (monitoring visitor logbook, screening visitors, issuing visitor's badges, etc.). * Ordering office supplies and keeping an inventory of stock. * Preparing meeting and training rooms (includes scheduling on a working calendar, lunch coordination, and tidiness of the conference rooms). * Travel coordination for team members and post-travel expense reporting. * Overseeing and maintaining company-wide calendars to ensure accurate scheduling and coordination of meetings/events. * Performing clerical duties such a filing, archiving, photocopying, scanning, faxing, etc. * Managing internal documentation to reflect the most up-to-date information. * Reconciling expenses and credit card statements. * Providing administrative support to the Leadership Team. * Handle sensitive information in a confidential manner. * Coordinate and support office social events and annual holiday activities * Perform various other administrative duties as requested. * Assist with light housekeeping throughout the office. Starting pay rate: $20.00 per hour Requirements
Preferred Qualifications
* Experience as an Administrative Assistant or as a receptionist with aspirations and skills to support senior leadership. * Proficiency in Microsoft Office Suite. * Experience in NetSuite or comparable ERP/CRM systems. * Professional attitude and appearance. * Solid written and verbal communication skills. * Ability to be resourceful and proactive when issues arise. * Excellent organizational skills. * Multitasking and time-management skills, with the ability to prioritize tasks. * Customer service attitude. * Adapt to frequently changing priorities. Capacity to embrace change at a moment's notice, shifting priorities instantly. A "no task is too big or too small" attitude. * Ability to obtain a security clearance. Education * AA Degree or higher Front Desk Administrative Assistant Transformational Security, LLC, located in Columbia, MD, is looking for a highly motivated, outgoing, and friendly candidate for a Front Desk Administrative Assistant position. Transformational Security uses a team approach, and our Front Desk Administrative Assistant is an integral part of that approach. The ideal candidate would provide strong administrative support with a positive and professional attitude. This position is a critical role within our organization since this individual is the first point of contact for current and potential customers. Prior experience in an administrative role is required. Candidate must have a clean criminal record and be willing to submit to a background check. Travel is not required for this position and remote work will not be permitted. Responsibilities * Greeting and receiving visitors at the front desk with a positive and helpful attitude. * Answering, screening, and forwarding incoming phone calls. * Taking detailed messages from customers and incoming callers. * Receiving, sorting, and distributing daily mail. * Ensuring reception and common areas are tidy and presentable. * Providing basic and accurate information in-person and via phone/ email. * Collect and record customer payment details securely. * Maintain office security by following safety procedures and security protocols for a Cleared Facility by controlling access via the reception desk (monitoring visitor logbook, screening visitors, issuing visitor's badges, etc.). * Ordering office supplies and keeping an inventory of stock. * Preparing meeting and training rooms (includes scheduling on a working calendar, lunch coordination, and tidiness of the conference rooms). * Travel coordination for team members and post-travel expense reporting. * Overseeing and maintaining company-wide calendars to ensure accurate scheduling and coordination of meetings/events. * Performing clerical duties such a filing, archiving, photocopying, scanning, faxing, etc. * Managing internal documentation to reflect the most up-to-date information. * Reconciling expenses and credit card statements. * Providing administrative support to the Leadership Team. * Handle sensitive information in a confidential manner. * Coordinate and support office social events and annual holiday activities * Perform various other administrative duties as requested. * Assist with light housekeeping throughout the office. Starting pay rate: $20.00 per hour
Front Desk Administrative Assistant Transformational Security, LLC, located in Columbia, MD, is looking for a highly motivated, outgoing, and friendly candidate for a Front Desk Administrative Assistant position. Transformational Security uses a team approach, and our Front Desk Administrative Assistant is an integral part of that approach. The ideal candidate would provide strong administrative support with a positive and professional attitude. This position is a critical role within our organization since this individual is the first point of contact for current and potential customers. Prior experience in an administrative role is required. Candidate must have a clean criminal record and be willing to submit to a background check. Travel is not required for this position and remote work will not be permitted. Responsibilities * Greeting and receiving visitors at the front desk with a positive and helpful attitude. * Answering, screening, and forwarding incoming phone calls. * Taking detailed messages from customers and incoming callers. * Receiving, sorting, and distributing daily mail. * Ensuring reception and common areas are tidy and presentable. * Providing basic and accurate information in-person and via phone/ email. * Collect and record customer payment details securely. * Maintain office security by following safety procedures and security protocols for a Cleared Facility by controlling access via the reception desk (monitoring visitor logbook, screening visitors, issuing visitor's badges, etc.). * Ordering office supplies and keeping an inventory of stock. * Preparing meeting and training rooms (includes scheduling on a working calendar, lunch coordination, and tidiness of the conference rooms). * Travel coordination for team members and post-travel expense reporting. * Overseeing and maintaining company-wide calendars to ensure accurate scheduling and coordination of meetings/events. * Performing clerical duties such a filing, archiving, photocopying, scanning, faxing, etc. * Managing internal documentation to reflect the most up-to-date information. * Reconciling expenses and credit card statements. * Providing administrative support to the Leadership Team. * Handle sensitive information in a confidential manner. * Coordinate and support office social events and annual holiday activities * Perform various other administrative duties as requested. * Assist with light housekeeping throughout the office. Starting pay rate: $20.00 per hour Requirements
Preferred Qualifications
* Experience as an Administrative Assistant or as a receptionist with aspirations and skills to support senior leadership. * Proficiency in Microsoft Office Suite. * Experience in NetSuite or comparable ERP/CRM systems. * Professional attitude and appearance. * Solid written and verbal communication skills. * Ability to be resourceful and proactive when issues arise. * Excellent organizational skills. * Multitasking and time-management skills, with the ability to prioritize tasks. * Customer service attitude. * Adapt to frequently changing priorities. Capacity to embrace change at a moment's notice, shifting priorities instantly. A "no task is too big or too small" attitude. * Ability to obtain a security clearance. Education * AA Degree or higher Front Desk Administrative Assistant Transformational Security, LLC, located in Columbia, MD, is looking for a highly motivated, outgoing, and friendly candidate for a Front Desk Administrative Assistant position. Transformational Security uses a team approach, and our Front Desk Administrative Assistant is an integral part of that approach. The ideal candidate would provide strong administrative support with a positive and professional attitude. This position is a critical role within our organization since this individual is the first point of contact for current and potential customers. Prior experience in an administrative role is required. Candidate must have a clean criminal record and be willing to submit to a background check. Travel is not required for this position and remote work will not be permitted. Responsibilities * Greeting and receiving visitors at the front desk with a positive and helpful attitude. * Answering, screening, and forwarding incoming phone calls. * Taking detailed messages from customers and incoming callers. * Receiving, sorting, and distributing daily mail. * Ensuring reception and common areas are tidy and presentable. * Providing basic and accurate information in-person and via phone/ email. * Collect and record customer payment details securely. * Maintain office security by following safety procedures and security protocols for a Cleared Facility by controlling access via the reception desk (monitoring visitor logbook, screening visitors, issuing visitor's badges, etc.). * Ordering office supplies and keeping an inventory of stock. * Preparing meeting and training rooms (includes scheduling on a working calendar, lunch coordination, and tidiness of the conference rooms). * Travel coordination for team members and post-travel expense reporting. * Overseeing and maintaining company-wide calendars to ensure accurate scheduling and coordination of meetings/events. * Performing clerical duties such a filing, archiving, photocopying, scanning, faxing, etc. * Managing internal documentation to reflect the most up-to-date information. * Reconciling expenses and credit card statements. * Providing administrative support to the Leadership Team. * Handle sensitive information in a confidential manner. * Coordinate and support office social events and annual holiday activities * Perform various other administrative duties as requested. * Assist with light housekeeping throughout the office. Starting pay rate: $20.00 per hour