University of South Florida
Job Description
WUSF is a leading source of news, information, and cultural enrichment for West Central Florida. We reach over one million people monthly through our NPR news station WUSF 89.7, Classical WSMR 89.1 & 103.9, and an extensive digital presence including live streaming, podcasts, newsletters, and social media. As a department of the University of South Florida, we have a dedicated team of 80 professionals and a budget of $10 million. We are deeply committed to serving our community through content that informs, inspires, and connects. Our main studios are on the USF Tampa campus, with a broadcast and performance studio on the USFSM campus and an office and news production studio on the USFSP campus.
Reporting to the Senior Director of Development, WUSF Public Media's Administrative Specialist provides vital support for WUSF's Development Department, which is charged with growing leadership support from individuals and foundations for WUSF. This position provides administrative and logistical support for station events and WUSF's community of supporters. A successful candidate will enrich the department with an extraordinary attention to detail, be very organized and have strong interpersonal skills with both staff and donors. Familiarity and comfort working in relational databases and a working knowledge of the Office Suite of products is essential. Non-profit experience a plus.
Responsibilities
Administrative support for Senior Director of Development and Major Gifts team, including mileage, expense and credit card reports, as well as processing invoices. Proactively anticipate needs, scheduling meetings and managing calendars. Manage office supplies, including letterhead, stamps, brochures, premiums, etc.
Execute major gifts team processes for weekly acknowledgments, monthly renewals, invitations, and other special mailings to WUSF and WSMR major donors including greeting cards and the calendar year end mailing (Merging, printing, coordinating signatures, scanning for files, stuffing and sending.)
Data management is a core responsibility and fundamental to our highly functioning major gifts team. Manage key daily, weekly and monthly reports. Utilize expertise in the Microsoft Suite of products and work with competence in multiple database systems that support WUSF's Cornerstone, Leadership and Legacy programs and communication.
Assist with donor events by managing invitation lists, tracking RSVPs. Publish events as appropriate in Basecamp, Playbook, and SharePoint, and coordinate activities with other departments both within WUSF and with USF.
Additional duties as assigned by Senior Director of Development.
Qualifications
This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Degree Equivalency Clause: Four years of direct experience for a bachelor's degree. • Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S. • SB 1310: Substitution of Work Experience for Postsecondary Education Requirements • A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed: • (a) Two years of direct experience for an associate degree; • (b) Four years of direct experience for a bachelor's degree; • (c) Six years of direct experience for a master's degree; • (d) Seven years of direct experience for a professional degree; or • (e) Nine years of direct experience for a doctoral degree • Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment. • Minimum Qualifications that require a high school diploma are exempt from SB 1310.
About Us
Working at USF
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.
Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants have rights under Federal Employment Laws:
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
Equal Employment Opportunity
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
WUSF is a leading source of news, information, and cultural enrichment for West Central Florida. We reach over one million people monthly through our NPR news station WUSF 89.7, Classical WSMR 89.1 & 103.9, and an extensive digital presence including live streaming, podcasts, newsletters, and social media. As a department of the University of South Florida, we have a dedicated team of 80 professionals and a budget of $10 million. We are deeply committed to serving our community through content that informs, inspires, and connects. Our main studios are on the USF Tampa campus, with a broadcast and performance studio on the USFSM campus and an office and news production studio on the USFSP campus.
Reporting to the Senior Director of Development, WUSF Public Media's Administrative Specialist provides vital support for WUSF's Development Department, which is charged with growing leadership support from individuals and foundations for WUSF. This position provides administrative and logistical support for station events and WUSF's community of supporters. A successful candidate will enrich the department with an extraordinary attention to detail, be very organized and have strong interpersonal skills with both staff and donors. Familiarity and comfort working in relational databases and a working knowledge of the Office Suite of products is essential. Non-profit experience a plus.
Responsibilities
Administrative support for Senior Director of Development and Major Gifts team, including mileage, expense and credit card reports, as well as processing invoices. Proactively anticipate needs, scheduling meetings and managing calendars. Manage office supplies, including letterhead, stamps, brochures, premiums, etc.
Execute major gifts team processes for weekly acknowledgments, monthly renewals, invitations, and other special mailings to WUSF and WSMR major donors including greeting cards and the calendar year end mailing (Merging, printing, coordinating signatures, scanning for files, stuffing and sending.)
Data management is a core responsibility and fundamental to our highly functioning major gifts team. Manage key daily, weekly and monthly reports. Utilize expertise in the Microsoft Suite of products and work with competence in multiple database systems that support WUSF's Cornerstone, Leadership and Legacy programs and communication.
Assist with donor events by managing invitation lists, tracking RSVPs. Publish events as appropriate in Basecamp, Playbook, and SharePoint, and coordinate activities with other departments both within WUSF and with USF.
Additional duties as assigned by Senior Director of Development.
Qualifications
This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Degree Equivalency Clause: Four years of direct experience for a bachelor's degree. • Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S. • SB 1310: Substitution of Work Experience for Postsecondary Education Requirements • A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed: • (a) Two years of direct experience for an associate degree; • (b) Four years of direct experience for a bachelor's degree; • (c) Six years of direct experience for a master's degree; • (d) Seven years of direct experience for a professional degree; or • (e) Nine years of direct experience for a doctoral degree • Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment. • Minimum Qualifications that require a high school diploma are exempt from SB 1310.
About Us
Working at USF
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.
Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants have rights under Federal Employment Laws:
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
Equal Employment Opportunity
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.