Commonwealth of Kentucky
Administrative Specialist Senior
Commonwealth of Kentucky, Frankfort, Kentucky, United States, 40601
Advertisement Closes
10/24/2025 (8:00 PM EDT)
25-06239
Administrative Specialist Senior
Pay Grade13
Salary
$3,273.74 - $4,910.60 Monthly
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Education & Labor Cabinet | Department of Workplace Standards
Location
500 Mero Street 3rd Floor Frankfort, KY 40601 USA
Description
The Kentucky Education and Labor Cabinet's mission is to keep employees of the Commonwealth safe in theirjobs, have a highly skilled and committed workforce, ensure compliance with workplace standards and laws, andprovide benefits to injured workers and the unemployed as they seek new employment. Take advantage of thisopportunity to join our team, make a career for yourself, and take pleasure in making a difference inKentucky!
The Department of Workplace Standards is seeking an Administrative Specialist Senior at the department level.This position will perform professional administrative support to the internal staff and leadership related tothe Department of Workplace Standards' business operations. This position will also serve as the primary contact and oversee themultiple equipment components for the department.
This position will have access to confidential information, so a successful candidate will berequired to ensure the safeguarding and security of all sensitive information. A candidate in this position will also be required to complete trainings, sign acknowledgments, follow all policies, and adhere to all statutes and requirements pertaining to the safeguarding and security of confidential and sensitive information while employed and after employment ends.
Duties of the position include, but are not limited to, the following: Manages and assigns equipment to the Department ofWorkplace Standards employees, including: sampling equipment, safety inspectionequipment, personal protective equipment, printers, and miscellaneous equipment. Tracks and maintains all equipment in a database to include location, calibration dates, monetary value,and onboarding and offboarding of employees. Acquires quotes, prepares purchase requests, and prepares equipment for shipping. Receives invoices to ensure correct payment for equipment calibration, maintenance, and repair, as well as personal protective equipment. Performs routine inventory management duties in the supply room by physical inspection to control location, tagging, value, transfers, or surplus of old equipment. Works with program managers and other team members to coordinate the organization of the supply room. Assists with coordinating the receipt and distribution of employee uniforms, as well as the disposal of old uniforms. Follows all state laws, rules, and regulations to ensure all equipment is compliant with calibration cycles according to the manufacturer's specifications and is repaired as needed. Maintains calibration certificates for all equipment. Ensures that out-of-service equipment is surplused in accordance with staterules and regulations. Performs administrative duties for other divisions within the department as needed. When you join our team, you will:
Be rewarded with a fulfilling and challenging career. Have promotional opportunities as you progress through your career. Be provided with training and career development opportunities Have several health insurance packages available to you. Enjoy 11+ holidays a year. Receive monthly sick and annual leave accruals. Have a 37.50-hour work week (with occasional overtime required). Be able to earn overtime and/or compensatory time. Have life insurance benefits. Have access to optional retirement benefits. Have access to a wellness incentives program. Have access to employee discounts on electronics, health & wellness, retail, travel, entertainment, services, and education. We look forward to the opportunity to meet you!
The Education and Labor Cabinet (ELC) participates in E-Verify. It will provide the federal government withyour Form I-9 information to confirm that you are authorized to work in the U.S. The Cabinet will only use E-Verify once you have accepted a job offer and completed Form I-9. For more information on E-Verify, or if youbelieve that ELC has violated its E-Verify responsibilities, please contact the Department of HomelandSecurity (DHS) at 999-897-7781 or https://www.e-verify.gov/.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Robin Maples at robin.maples@ky.gov or 502-564-4107.
An Equal Opportunity Employer M/F/D
10/24/2025 (8:00 PM EDT)
25-06239
Administrative Specialist Senior
Pay Grade13
Salary
$3,273.74 - $4,910.60 Monthly
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Education & Labor Cabinet | Department of Workplace Standards
Location
500 Mero Street 3rd Floor Frankfort, KY 40601 USA
Description
The Kentucky Education and Labor Cabinet's mission is to keep employees of the Commonwealth safe in theirjobs, have a highly skilled and committed workforce, ensure compliance with workplace standards and laws, andprovide benefits to injured workers and the unemployed as they seek new employment. Take advantage of thisopportunity to join our team, make a career for yourself, and take pleasure in making a difference inKentucky!
The Department of Workplace Standards is seeking an Administrative Specialist Senior at the department level.This position will perform professional administrative support to the internal staff and leadership related tothe Department of Workplace Standards' business operations. This position will also serve as the primary contact and oversee themultiple equipment components for the department.
This position will have access to confidential information, so a successful candidate will berequired to ensure the safeguarding and security of all sensitive information. A candidate in this position will also be required to complete trainings, sign acknowledgments, follow all policies, and adhere to all statutes and requirements pertaining to the safeguarding and security of confidential and sensitive information while employed and after employment ends.
Duties of the position include, but are not limited to, the following: Manages and assigns equipment to the Department ofWorkplace Standards employees, including: sampling equipment, safety inspectionequipment, personal protective equipment, printers, and miscellaneous equipment. Tracks and maintains all equipment in a database to include location, calibration dates, monetary value,and onboarding and offboarding of employees. Acquires quotes, prepares purchase requests, and prepares equipment for shipping. Receives invoices to ensure correct payment for equipment calibration, maintenance, and repair, as well as personal protective equipment. Performs routine inventory management duties in the supply room by physical inspection to control location, tagging, value, transfers, or surplus of old equipment. Works with program managers and other team members to coordinate the organization of the supply room. Assists with coordinating the receipt and distribution of employee uniforms, as well as the disposal of old uniforms. Follows all state laws, rules, and regulations to ensure all equipment is compliant with calibration cycles according to the manufacturer's specifications and is repaired as needed. Maintains calibration certificates for all equipment. Ensures that out-of-service equipment is surplused in accordance with staterules and regulations. Performs administrative duties for other divisions within the department as needed. When you join our team, you will:
Be rewarded with a fulfilling and challenging career. Have promotional opportunities as you progress through your career. Be provided with training and career development opportunities Have several health insurance packages available to you. Enjoy 11+ holidays a year. Receive monthly sick and annual leave accruals. Have a 37.50-hour work week (with occasional overtime required). Be able to earn overtime and/or compensatory time. Have life insurance benefits. Have access to optional retirement benefits. Have access to a wellness incentives program. Have access to employee discounts on electronics, health & wellness, retail, travel, entertainment, services, and education. We look forward to the opportunity to meet you!
The Education and Labor Cabinet (ELC) participates in E-Verify. It will provide the federal government withyour Form I-9 information to confirm that you are authorized to work in the U.S. The Cabinet will only use E-Verify once you have accepted a job offer and completed Form I-9. For more information on E-Verify, or if youbelieve that ELC has violated its E-Verify responsibilities, please contact the Department of HomelandSecurity (DHS) at 999-897-7781 or https://www.e-verify.gov/.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Robin Maples at robin.maples@ky.gov or 502-564-4107.
An Equal Opportunity Employer M/F/D