Commonwealth of Kentucky
Administrative Specialist
Commonwealth of Kentucky, Frankfort, Kentucky, United States, 40601
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11/1/2025 (8:00 PM EDT)
25-06466
Administrative Specialist
Pay Grade12
Salary
$35,712.48 - $53,568.48 Annually
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Cabinet for Health & Family Services | Dept for Behav Health, Dev & Int Disab
Location
275 E Main St Frankfort, KY 40621 USA
The agency may authorize the selected candidate to telecommute. The agency may terminate or modify thetelecommuting arrangement at any time.
Description
Do you have experience in the use of computer technology, e.g. Microsoft Word, Excel, PowerPoint? Do you haveexcellent organizational, verbal, and written communication skills with a proven ability to collaborate withinternal and external stakeholders. Additionally, do you can manage complex tasks and projects usingoutstanding problem-solving abilities? If so, the Administrative Assistant III position may be the perfectrole for you! We are looking for a motivated person to join our team in the Division of Program Integrity.
Ourwork environment values diversity and inclusion and we offer benefits including health, life insurance,flexible work schedules, paid sick and vacation leave and retirement benefits. Our division is designed tooversee critical organizational functions including regulation and legislative review, business information,analysis and reporting, contract monitoring, risk management and training support and facilitation.
Responsibilities include but are not limited to: Coordinates and processes Continuing Education for training initiatives for Department sponsored events. Submits documentation to licensure boards for determinations. Ensures submissions and determinations arecomplete, logged, and trackable for documentation and reporting purposes. Reviews training curricula proposals and provides technical support to customers. Ensures submissions anddeterminations are complete, logged, and trackable for documentation and reporting purposes. Searches Record Management System for historical records and requests records from KY Department of Libraries and Archives and sends records to the requestor. Ensures submissions and determinations arecomplete, logged, and trackable for documentation and reporting purposes. Provides technical assistance for virtual and sets up equipment for in-person meetings. Assists withcoordinating and implementing of department events and assists divisions in securing and scheduling workforcefor various events. Processes applications for facility board appointments and performs other duties tosupport the division and department as assigned by leadership. The ideal candidate would have:
Knowledge in the use of computer technology, e.g. Microsoft Word, Excel, PowerPoint. Excellent organizational skills. Excellent verbal and written communication skills. Proven ability to collaborate with internal and external stakeholders. Excellent problem-solving abilities and attention to detail. Ability to manage complex tasks and projects. The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federalgovernment with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will onlyuse E-Verify once you have accepted a job offer and completed the Form I-9.
For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities,please contact Department of Homeland Security (DHS) at 888-897-7781 or https://dhs.gov/e-verify
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Greta Jones at greta.jones@ky.gov or 502-782-0248.
An Equal Opportunity Employer M/F/D
11/1/2025 (8:00 PM EDT)
25-06466
Administrative Specialist
Pay Grade12
Salary
$35,712.48 - $53,568.48 Annually
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Cabinet for Health & Family Services | Dept for Behav Health, Dev & Int Disab
Location
275 E Main St Frankfort, KY 40621 USA
The agency may authorize the selected candidate to telecommute. The agency may terminate or modify thetelecommuting arrangement at any time.
Description
Do you have experience in the use of computer technology, e.g. Microsoft Word, Excel, PowerPoint? Do you haveexcellent organizational, verbal, and written communication skills with a proven ability to collaborate withinternal and external stakeholders. Additionally, do you can manage complex tasks and projects usingoutstanding problem-solving abilities? If so, the Administrative Assistant III position may be the perfectrole for you! We are looking for a motivated person to join our team in the Division of Program Integrity.
Ourwork environment values diversity and inclusion and we offer benefits including health, life insurance,flexible work schedules, paid sick and vacation leave and retirement benefits. Our division is designed tooversee critical organizational functions including regulation and legislative review, business information,analysis and reporting, contract monitoring, risk management and training support and facilitation.
Responsibilities include but are not limited to: Coordinates and processes Continuing Education for training initiatives for Department sponsored events. Submits documentation to licensure boards for determinations. Ensures submissions and determinations arecomplete, logged, and trackable for documentation and reporting purposes. Reviews training curricula proposals and provides technical support to customers. Ensures submissions anddeterminations are complete, logged, and trackable for documentation and reporting purposes. Searches Record Management System for historical records and requests records from KY Department of Libraries and Archives and sends records to the requestor. Ensures submissions and determinations arecomplete, logged, and trackable for documentation and reporting purposes. Provides technical assistance for virtual and sets up equipment for in-person meetings. Assists withcoordinating and implementing of department events and assists divisions in securing and scheduling workforcefor various events. Processes applications for facility board appointments and performs other duties tosupport the division and department as assigned by leadership. The ideal candidate would have:
Knowledge in the use of computer technology, e.g. Microsoft Word, Excel, PowerPoint. Excellent organizational skills. Excellent verbal and written communication skills. Proven ability to collaborate with internal and external stakeholders. Excellent problem-solving abilities and attention to detail. Ability to manage complex tasks and projects. The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federalgovernment with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will onlyuse E-Verify once you have accepted a job offer and completed the Form I-9.
For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities,please contact Department of Homeland Security (DHS) at 888-897-7781 or https://dhs.gov/e-verify
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Greta Jones at greta.jones@ky.gov or 502-782-0248.
An Equal Opportunity Employer M/F/D