Robert Half
Administrative Assistant Job at Robert Half in San Francisco
Robert Half, San Francisco, CA, US
Description We are looking for a highly organized and proactive Administrative Assistant to join a collegial law firm in San Francisco, California. This law firm values social and environmental responsibility and prides themselves on fostering a collaborative and detail-oriented work environment. This role is essential in ensuring the smooth operation of daily office activities while supporting the broader team with administrative and clerical tasks. Responsibilities:
- Maintain office inventory by tracking and ordering supplies, including janitorial items and refreshments.
- Process incoming and outgoing mail, including postage and sorting duties.
- Coordinate and prepare conflict checks, ensuring timely distribution and reporting.
- Provide support for library updates, book distribution, and related library projects.
- Schedule and organize firm-wide meetings, including preparing minutes for monthly meetings.
- Assist with travel arrangements and hotel bookings for staff.
- Manage law clerk evaluations by creating forms, distributing them, and archiving completed evaluations.
- Ensure the kitchen remains organized and clean, including coffee preparation and dishwasher management.
- Set up and clean up for firm events, such as lunches and celebrations.
- Serve as a backup for the administrative assistant and operations coordinator when necessary.
- Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
- Strong verbal and written communication skills.
- Attention to detail and ability to handle multiple tasks simultaneously.
- Ability to work collaboratively with a diverse team of professionals.
- Dependable, prompt, and flexible with occasional overtime requirements.
- Enthusiasm for learning new skills and adapting to evolving responsibilities.
- Physical capability to lift and handle objects weighing up to 25 pounds.