Robert Half
Description We are looking for an experienced Administrative Assistant to support the Chief of Police and Commanders in Marina, California. This long-term contract position offers an opportunity to contribute to essential administrative functions within a detail-oriented office environment. Ideal candidates will possess excellent organizational skills and a proactive mindset to effectively manage tasks and responsibilities. Responsibilities:
- Provide comprehensive administrative support to the Chief of Police and two Commanders.
- Manage invoices efficiently, ensuring accuracy and timely processing.
- Perform data entry and maintain accurate records for various office tasks.
- Organize and file documents systematically to facilitate easy retrieval.
- Take detailed notes during meetings and prepare summaries or reports.
- Handle inbound calls with professionalism, addressing inquiries and redirecting as necessary.
- Utilize Microsoft Office tools to create and edit documents, spreadsheets, and presentations.
- Learn and use New World Systems software for invoice management and other administrative tasks.
- Collaborate with the team to ensure smooth day-to-day operations.
- Demonstrate initiative by identifying and addressing areas for process improvement. Requirements - Minimum of 5 years of administrative experience in a setting that requires attention to detail.
- Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
- Familiarity with invoice management software; experience with New World Systems is preferred.
- Strong organizational skills and attention to detail.
- Ability to work independently while effectively managing multiple tasks.
- Excellent verbal and written communication skills.
- Demonstrated initiative and problem-solving abilities.
- High school diploma required; additional education or certifications are a plus. TalentMatch®