Robert Half
Description We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Brooklyn, New York. This position involves supporting daily office operations and ensuring smooth communication within the organization. If you excel in multitasking and have a proactive approach to problem-solving, we encourage you to apply. Responsibilities:
- Handle incoming calls and direct them to appropriate personnel while providing excellent customer service.
- Manage office correspondence, including emails and physical mail, ensuring timely and accurate responses.
- Perform data entry tasks with precision to maintain accurate records and databases.
- Support administrative operations by organizing files, scheduling appointments, and coordinating meetings.
- Act as a receptionist by greeting visitors and maintaining a welcoming environment.
- Assist in preparing reports, presentations, and other documentation as needed.
- Monitor office supplies and coordinate procurement to ensure availability.
- Maintain confidentiality of sensitive information and adhere to organizational policies.
- Collaborate with team members to streamline administrative procedures and improve efficiency. Requirements - Proven experience in administrative roles, demonstrating proficiency in office operations.
- Strong communication skills, both written and verbal, with the ability to interact effectively with diverse groups.
- Proficiency in data entry and familiarity with office software, including Microsoft Office Suite.
- Exceptional organizational skills and attention to detail to manage multiple tasks efficiently.
- Ability to handle inbound calls professionally and resolve inquiries promptly.
- Comfortable working as a receptionist and providing a welcoming presence.
- Knowledge of general office procedures and administrative best practices.
- High level of discretion and ability to maintain confidentiality when handling sensitive information. TalentMatch®