Robert Half
Description We are looking for a dedicated Administrative Assistant to join our team in Tustin, California. In this Contract to permanent position, you will play a key role in maintaining smooth office operations and supporting various administrative tasks. As the first point of contact for visitors and staff, you will ensure a detail-oriented and welcoming environment while handling critical organizational responsibilities. Responsibilities:
- Serve as the primary front desk representative, greeting visitors and managing inquiries with attention to detail.
- Collect and distribute mail from the office on a weekly basis.
- Run occasional errands, including package pickups and deliveries.
- Maintain and restock office supplies to ensure smooth operations.
- Manage shared calendars and schedule meetings as needed.
- Coordinate parking arrangements and maintain accurate parking records.
- Organize weekly employee lunches and oversee pantry supplies.
- Support travel arrangements for staff and guests, including booking transportation.
- Track purchase orders and manage vendor relationships.
- Assist with planning and executing office events to enhance team engagement.
- High school diploma required; associate's or bachelor's degree preferred.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Exceptional organizational skills and attention to detail.
- Ability to handle multiple tasks and prioritize effectively.
- Strong communication skills and a detail-oriented approach.
- Willingness to occasionally work overtime and lift up to 20 pounds.
- Bilingual in Mandarin is a plus but not required. TalentMatch®