Robert Half
Description We are looking for a detail-oriented Administrative Assistant to join our team in Longmont, Colorado. This long-term contract position offers an excellent opportunity to contribute to the smooth operation of a well-organized services office, ensuring tasks are completed efficiently and effectively. The ideal candidate will excel in organizational tasks and demonstrate strong communication and multitasking skills. Responsibilities:
- Maintain a well-organized and clean office environment, ensuring supplies are stocked and readily available.
- Coordinate the purchase of office supplies, meals, and other essentials, as well as running errands as needed.
- Manage mailings, including preparation, distribution, and tracking.
- Oversee fleet vehicle operations, including conducting monthly safety inspections and addressing any maintenance needs.
- Provide technical assistance, including basic computer support and troubleshooting.
- Create, edit, and format documents such as letters and reports using word processing tools.
- Record and compile meeting minutes, ensuring accurate documentation.
- Identify opportunities to improve office processes and propose solutions to enhance efficiency.
- Assist with miscellaneous tasks critical to the day-to-day operations of the office.
- Perform additional duties as assigned to support the business's ongoing needs. Requirements - Proven experience in administrative roles, showcasing skills in organization and multitasking.
- Proficiency in answering inbound calls and managing receptionist duties.
- Strong knowledge of Microsoft Office Suite and Adobe Acrobat.
- Ability to handle data entry tasks with accuracy and attention to detail.
- Experience in managing daily mail operations, including sorting and delivery.
- Capability to coordinate office supply orders and handle errands efficiently.
- Familiarity with recording and preparing meeting minutes.
- Demonstrated ability to work independently and contribute to a team-oriented environment. TalentMatch®