Administrative Assistant Job at Rutgers University in Pittstown

Position Details Position Information Recruitment/Posting Title Administrative Assistant Job Category URA-AFT Administrative Department SEBS - Snyder Farm Overview The School of Environmental and Biological Sciences, located on the George H. Cook Campus, is one of the largest schools of Rutgers University in New Brunswick, New Jersey. We pursue excellence in research, teaching, and outreach in areas of study that address the biological spectrum from molecules to ecosystems. Our emphasis is on both the fundamental sciences and the social and human dimensions. We offer 21 undergraduate majors, including plant and animal sciences, microbiology, biotechnology, agriculture and food systems, landscape architecture, food and nutritional sciences, ecology and evolution, marine science and oceanography, environmental sciences and meteorology, human ecology, entomology, and environmental economics. In addition to instruction in the classroom, field, and laboratory, our students have opportunities for experiential learning on and off campus, including a growing emphasis on international experiences through short- and long-term study abroad. Students also have access to a robust program of applied research and outreach hosted by the New Jersey Agricultural Experiment Station laboratories, farms, business incubators, and marine stations throughout the state. Posting Summary Rutgers, The State University of New Jersey is seeking an Administrative Assistant for SEBS - Snyder Farm. This position provides administrative support to the Director of the Snyder Research & Extension Farm located in Pittstown NJ as well as faculty and staff to ensure compliance and functional operations of the farm. The farm conducts agricultural and natural resource research and demonstration projects and outreach activities and public events including a large open house every August. Among the key duties of the position are the following:

• Prepares and reviews financial and personnel documents for Snyder Farm.
• Monitors and maintains supply inventory and absence reporting for unit staff.
• Coordinates with the Office of Finance & Administration leasing agreements and billing of plot/co-allocation charges.
• Processes HR and payroll functions related to the hiring of staff and seasonal employees.
• Supports the Director and Snyder Farm Personnel.
• Handles duties such as answering phones, scheduling meetings, recording minutes, and coordinating meetings held at the farm.
• Keeps updated on all relevant policies and procedures.
• Works with various internal departments and vendors on projects such as Institutional Planning and Operations, Information Technology, etc.
• Acts as coordinator for the farm's yearly Open House held August.
• Initiates and oversees timely and successful purchasing of equipment and supplies.
• Assists Director in facilitating an expanded use of the Farm by faculty, staff students, alumni and 4-H youth audiences for research and extension projects, events and tours.

FLSA Nonexempt Grade 03 Salary Details 52,602 to 58,768 Minimum Salary 52602.480 Mid Range Salary 64788.980 Maximum Salary 76975.480 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

For detailed information on benefits and eligibility, please visit: Position Status Full Time Working Hours 37.5 Standard Hours 37.50 Daily Work Shift Day Work Arrangement Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience * Bachelor's degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing. Certifications/Licenses Required Knowledge, Skills, and Abilities

• Excellent communication and interpersonal skills, and computer literacy.
• Proficiency in MS Office Suite (Excel, Word. Etc.).
• Familiarity with web-based programs. (e.g., Oracle).
• Ability to work independently and multitask.

Preferred Qualifications * Experience, knowledge, and skills in Oracle Financial Reporting & PeopleSoft. Equipment Utilized * General office equipment - PC, copier. Physical Demands and Work Environment Special Conditions Posting Details Posting Number 25ST2157 Posting Open Date 10/15/2025 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Off Campus City Pittstown State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: Supplemental Questions Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor's degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing?
• Yes
• No

Applicant Documents Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents