Robert Half
Robert Half is hiring: Administrative Assistant in Santa Monica
Robert Half, Santa Monica, CA, US
Description A construction company in Santa Monica is hiring an Administrative Coordinator to join our construction project team on a temporary basis with potential to extend. This role is ideal for someone who thrives in dynamic, fast-paced environments, possesses excellent administrative skills, and enjoys being part of a collaborative team. Responsibilities:
- Coordinate and schedule 5-10 daily meetings within the building, ensuring all necessary packets and documentation are printed and ready.
- Assist in the team's relocation within the same building, supporting office and workspace setup as needed.
- Manage labor compliance by ensuring subcontractors sign required documents and routing them through internal and external systems.
- Maintain detailed logs for safety documentation, meeting attendance, and compliance records, ensuring accuracy in Excel.
- Track, categorize, and expense equipment from the team's internal yard.
- Provide general administrative support, including ordering office supplies, assisting project operations staff, and uploading safety information to HammerTech software.
- Organize and pick up lunches for meetings, handling 10-12 orders at a time.
- Assist with additional administrative duties as needed.
- Proficiency in Microsoft Word and Excel, with the ability to create and maintain detailed records.
- Strong organizational skills and attention to detail to manage multiple tasks effectively.
- Excellent communication skills for coordinating with team members and external parties.
- Ability to work onsite Monday through Friday in a fast-paced environment.
- Experience with data entry and receptionist duties is a plus.
- Familiarity with compliance management and safety documentation handling.
- Capable of handling multiple priorities and meeting deadlines with efficiency. TalentMatch®