Executive Assistant Job at Robert Half in Des Moines

Description We are looking for a detail-oriented Executive Assistant to join our team in Des Moines, Iowa. In this role, you will provide high-level administrative support to senior executives while overseeing office operations and ensuring smooth day-to-day functionality. This position requires exceptional organizational skills, the ability to manage sensitive information, and a proactive approach to problem-solving. Responsibilities:

• Manage daily office operations, including ordering supplies, handling mail, and maintaining communication between departments, clients, and vendors.
• Coordinate and oversee the planning of company events, ensuring timely follow-ups and evaluations post-event.
• Prepare and submit accurate expense reports while maintaining compliance with company policies.
• Assist with special projects by conducting research, compiling data, and preparing detailed summaries.
• Organize and maintain confidential records and files in both physical and digital formats.
• Handle sensitive information with professionalism and discretion at all times.
• Screen incoming calls and visitors, directing high-priority matters to the appropriate executive.
• Schedule and prepare for meetings by creating agendas, distributing materials, and taking detailed minutes, while ensuring follow-ups are completed.
• Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements.
• Coordinate all aspects of domestic and international travel, including bookings, itineraries, and expense management.

If you are looking for a company that is innovative, shows appreciation to their employees, truly lives by their core values, offers ample growth opportunities, and many other perks then you don't want to miss out on this opportunity! Please apply today! Requirements - Proven experience in an executive assistant or office manager role, preferably supporting senior executives.

• Strong proficiency in calendar management, meeting coordination, and travel arrangements.
• Exceptional organizational and multitasking skills with a keen eye for detail.
• Ability to handle sensitive and confidential information with utmost discretion.
• Excellent verbal and written communication skills.
• Proficiency in using office software such as Microsoft Office Suite and other productivity tools.
• Strong problem-solving skills and the ability to work independently.
• Experience in event planning and coordination is highly desirable.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .