Robert Half
Description We are looking for a detail-oriented Executive Assistant to provide high-level administrative support to senior executives. In this contract position, you will play a pivotal role in managing schedules, coordinating travel arrangements, and ensuring the smooth execution of executive meetings. This role is based in Long Beach, California, within the non-profit, government and recreation industry. Responsibilities:
- Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled.
- Coordinate complex travel arrangements, including booking flights, accommodations, and ground transportation.
- Handle last-minute changes to travel plans and schedules with efficiency and professionalism.
- Organize and prepare materials for executive meetings, ensuring all necessary documentation is readily available.
- Act as a point of contact between executives and internal or external stakeholders.
- Ensure timely communication and follow-ups on behalf of executives.
- Oversee the organization of itineraries and agendas for business trips and events.
- Provide general administrative support, including handling correspondence and maintaining records.
- Maintain a high level of confidentiality in all dealings with sensitive information.
- Strong proficiency in managing executive calendars and scheduling.
- Demonstrated ability to coordinate and book complex travel arrangements.
- Excellent organizational and time-management skills.
- Strong communication and interpersonal abilities.
- High level of discretion and professionalism when handling confidential information.
- Proficiency in using office software, such as Microsoft Office Suite or similar tools.
- Ability to adapt to changing priorities and handle multiple tasks efficiently. TalentMatch®