Robert Half is hiring: Executive Assistant in Dumfries

Description We are looking for a motivated and detail-oriented Executive Assistant to provide administrative support to a senior leader at Grace Church. This role requires exceptional organizational skills, the ability to manage multiple priorities, and a proactive approach to problem-solving. As a Contract position with the potential for long-term growth within the organization, this opportunity offers stability and career development. Responsibilities:

• Manage and maintain the executive's calendar, ensuring all appointments, meetings, and commitments are scheduled efficiently.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation for both business and personal needs.
• Facilitate meetings by preparing materials, taking notes, and ensuring all logistics are handled seamlessly.
• Review and edit documents for accuracy and completeness before submission or distribution.
• Assist with project management tasks, ensuring deadlines are met and progress is tracked effectively.
• Communicate reminders and updates to the executive regarding upcoming meetings, deadlines, and priorities.
• Act as a point of contact, handling correspondence and inquiries with professionalism.
• Provide support in organizing and managing files, both digital and physical, to maintain accessibility.
• Ensure smooth transitions between appointments and meetings, including signaling when it is time to conclude calls or discussions.
• Contribute to the overall efficiency of the team by identifying opportunities for process improvement. Requirements - Proven experience as an Executive Assistant or in a similar administrative role.
• Strong proficiency in calendar management and scheduling.
• Demonstrated ability to coordinate complex travel arrangements.
• Excellent communication skills, both written and verbal.
• High level of attention to detail and organizational abilities.
• Ability to handle sensitive information with discretion and professionalism.
• Proficiency in office software and tools, including word processing, spreadsheets, and email systems.
• A proactive mindset with the ability to anticipate needs and solve problems effectively. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .