Robert Half
Description We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in the insurance industry. This is a Contract position based in Livonia, Michigan, where you will play a pivotal role in ensuring efficient operations and seamless coordination of executive activities. Responsibilities:
- Manage the executive's calendar, ensuring all meetings, appointments, and events are organized and updated.
- Arrange and coordinate travel plans, including flights, accommodations, and itineraries.
- Facilitate the preparation and scheduling of executive meetings, ensuring all necessary materials are ready.
- Handle booking travel arrangements with attention to detail and cost efficiency.
- Serve as the primary point of contact for the executive, managing communications and correspondence.
- Maintain confidentiality while handling sensitive information related to business operations.
- Organize and prioritize tasks to ensure deadlines are met and operational goals are achieved.
- Support day-to-day administrative needs, including document preparation and record keeping. Requirements - Proven experience in an Executive Assistant or similar administrative role.
- Strong proficiency in calendar management and scheduling tools.
- Expertise in arranging and coordinating travel plans.
- Exceptional organizational skills with the ability to multitask and prioritize effectively.
- Clear and effective communication skills, both written and verbal.
- High level of discretion and ability to handle confidential information.
- Proficiency in relevant software, including Microsoft Office Suite and scheduling applications.
- Detail-oriented with a proactive approach to problem-solving. TalentMatch®