Robert Half
Description Our client in East Pittsburgh is seeking an contract Executive Assistant role to report to the CEO & Board Secretary to represent and support duties and responsibilities. You will support 3 different boards as well. The role will contribute to the efficiency of our client's Business Office and Administration by establishing, organizing, and coordinating office procedures and processes. Pay ranges $23-$26 hourly. It is a hybrid role, hours are 7am-1pm and dependent on experience. A background check and clearances will be required. Job Qualifications:
- High School Diploma/GED required, Associate's or Bachelor's Degree preferred
- Minimum 3 years experience as an executive assistant/office manager
- Work experience in a school or non-profit environment is helpful
- Grant writing experience preferred
- Excellent interpersonal skills
- Strong written and verbal communication skills; ability to effectively communicate and coordinate actions with CEO, leadership team, Board of Trustees, and other staff and third party vendors/contractors
- Superior knowledge of punctuation and grammar
- Strict adherence to confidentiality and ability to handle sensitive information
- Attention to detail and accuracy
- Ability to perform multiple assignments without immediate supervision
- Time Management; ability to prioritize tasks to meet deadlines
- Superlative organizational and planning skills
- Able to perform basic arithmetic and use basic numeric concepts to perform job tasks
- Expertise using spreadsheet, word processing, e-mail, database, and presentation software
- Acting as a representative of the organization's chief executive in interactions with third parties.
- Assuming the role of Secretary to the organization's governing board.
- Conducting and directing specialized research projects for top-level management and board members.
- Assisting with the production and curation of public speaking or panel discussion materials.
- Overseeing the creation, editing, prioritization, and proofreading of sensitive documents.
- Implementing and maintaining organizational administrative and office procedures.
- Coordinating the various needs and schedules of board meetings.
- Supporting the work of a youth-focused initiative.
- New staff onboarding duties.
- Overseeing ordering needs for the office and facilities.
- Managing the executive's calendar.
- Coordinating travel and event arrangements for staff.
- Assisting with duties such as filing, tracking, correspondence, reports, and research.
- A valid driver's license may be required for running certain errands.