Executive Assistant Job at Robert Half in Newburyport

Description We are looking for a detail-oriented and proactive Executive Assistant to provide high-level support to C-suite executives in Newburyport, Massachusetts. This long-term contract position offers an exciting opportunity to manage essential administrative tasks while ensuring seamless operations in a dynamic and efficient environment. The ideal candidate will possess exceptional organizational skills and the ability to handle confidential information with discretion. Responsibilities:

• Coordinate and manage complex travel arrangements, including booking flights, accommodations, and transportation for executives.
• Prepare detailed meeting notes to capture key discussions and action items during executive meetings.
• Oversee and maintain executives' calendars, ensuring all appointments, deadlines, and priorities are effectively managed.
• Handle sensitive and confidential documents with the utmost discretion and professionalism.
• Collaborate with executives to support both traditional and tech-focused leadership styles.
• Utilize Microsoft Office Suite and Outlook to create and manage documents, emails, presentations, and scheduling.
• Assist in preparing materials for board meetings using specialized software such as BoardDeck.
• Act as a liaison between executives and internal or external stakeholders, ensuring clear and timely communication.
• Ensure the smooth execution of day-to-day operations by anticipating executives' needs and resolving issues proactively. Requirements - Proven experience in managing calendars and scheduling for senior executives.
• Strong expertise in coordinating and booking travel arrangements for business purposes.
• Ability to take comprehensive and actionable meeting notes.
• Familiarity with Microsoft Office Suite and Outlook for administrative tasks.
• Demonstrated ability to handle confidential information with discretion.
• Experience working in a public company environment is highly preferred.
• Capability to adapt to both traditional and technology-driven executive styles.
• Knowledge of board meeting preparation tools like BoardDeck is a plus. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .