Sr. Executive Assistant Job at Robert Half in Indianapolis

We are looking for an experienced and resourceful Senior Executive Assistant to provide high-level administrative support to the Chief Financial Officer and a team of Vice Presidents. This role requires exceptional organizational abilities, attention to detail, and a proactive approach to managing schedules, communications, and projects. As a trusted partner to leadership, you will play a key role in ensuring the smooth operation of the executive office. This is a long-term, fully remote, 40-45 hours per week, contract position that would be for seven-eight months, possibly longer.

Responsibilities:

• Manage intricate calendars, schedule meetings, and coordinate travel arrangements for executives.

• Prepare and edit a variety of documents, including correspondence, presentations, and reports.

• Act as a liaison between executives and both internal and external stakeholders, maintaining a high level of professionalism at all times.

• Organize and oversee high-level meetings, including preparing agendas, coordinating logistics, and ensuring follow-up actions are completed.

• Handle confidential information with the utmost discretion and integrity.

• Input information into PowerPoint presentations to create high-quality and well-organized materials.

• Support special projects and strategic initiatives, tracking deadlines and ensuring timely completion.

• Build and maintain strong relationships across departments to facilitate collaboration.

• Identify potential process improvements to enhance efficiency and executive productivity.

• Maintain and organize filing systems, records, and databases relevant to executive operations.

Provide Project Management support for various projects that VPs are handling 

• Proven experience supporting C-suite executives with a high level of professionalism and discretion.
• Advanced proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint.
• Strong communication skills, both written and verbal, with the ability to interact effectively at all levels.
• Exceptional organizational skills and the ability to manage multiple priorities simultaneously.
• Demonstrated ability to work independently and maintain focus under pressure.
• Bachelor’s degree preferred, though equivalent experience will be considered.
• High emotional intelligence, adaptability, and a positive, service-oriented attitude.
• Prior experience in supporting finance or operations leadership is an advantage.