Executive Assistant Job at Robert Half in Jamaica Plain

Description We are looking for a detail-oriented and organized Operations Administrative Assistant to join our team in Jamaica Plain, Massachusetts. This Contract position will last for 3-5 months and involves providing comprehensive administrative support to the organization's leadership and board members. The ideal candidate will have strong multitasking abilities and a commitment to maintaining confidentiality while ensuring smooth daily operations. Responsibilities:

• Deliver administrative support to board members and committees by managing schedules, coordinating meetings, and preparing necessary materials.
• Facilitate department needs by organizing meetings, placing catering orders, and ensuring logistical arrangements.
• Process payments for rent and childcare services in a timely and accurate manner.
• Oversee the upkeep of common areas such as kitchens, conference rooms, and storage spaces, ensuring they remain organized and functional.
• Maintain general office order, ensuring spaces are free from clutter and ready for daily use.
• Set up audio and visual equipment for meetings, presentations, and training sessions.
• Handle confidential information with utmost discretion and professionalism.
• Record and prepare detailed minutes during monthly staff meetings.
• Manage office equipment by performing preventive maintenance, arranging repairs, and keeping inventory updated.

Requirements - Proven experience in administrative roles, particularly supporting executives or board members.

• Proficiency in Microsoft Office Suite, Teams, DocuSign, and Zoom.
• Strong communication skills with the ability to interact professionally with staff, vendors, and tenants.
• Ability to handle sensitive information with confidentiality and discretion.
• Experience in managing vendor relationships and overseeing office supplies and maintenance.
• Skilled in customer service and receptionist duties, including managing incoming mail and inquiries.
• Exceptional organizational skills with the ability to prioritize tasks effectively.
• Familiarity with setting up and troubleshooting audio-visual equipment for meetings. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .