Hempfield School District
Hempfield School District is hiring: Guidance Office Secretary in Landisville
Hempfield School District, Landisville, PA, US
Guidance Office Secretary JobID: 2596 Position Type: Secretarial/Clerical Date Posted: 8/11/2025 Location: Middle Schools Additional Information: Show/Hide Guidance Secretary - 10 Month Position Middle Schools Job Summary: Provide support to the Guidance Department in a manner that is professional, diplomatic and complies with confidentiality requirements. Position Information:
- Full-Time, with benefits
- Pay Grade 07, Starting Salary $15.02
- 7:00 am - 3:30 pm, 8 hours/day, 209 days/year
- a. Perform clerical duties including filing, typing correspondence and reports, answering telephones, copying, faxing, word processing, calendar/transportation/room reservations, and maintaining spreadsheet applications.
- b. Provide coverage in the main office when requested.
- c. Maintain student academic files and purge information according to Special Services requirements.
- d. Upon parental or administrative request, collect homework for students who are absent.
- e. Assist with the withdrawal process and forward student records to requesting schools. Oversee and maintain accurate "Student Inactive" files.
- f. Devise and maintain recording plan for tracking 504's, Affidavits, non-custodial parent communications and reporting, honor roll statistics, failures, summer school and homeroom competitions.
- g. Assist counselors, administration, and outside agencies with planning and conducting meetings, building tours -transfer assessment, grading and coordination of materials for counselors.
- h. Assist in gathering and displaying data for building purposes
- i. Assist principal with building the Master schedule in student information system and entering course data, and faculty information for scheduling and grade reporting.
- a. Assist with organizing the Student of the Quarter or other student recognition events as needed.
- b. Plan and disseminate quarterly report cards, honor rolls, interim progress reports, student schedules, report cards, teacher schedules, restricted list, non-custodial report mailings, Student of the Quarter and press releases.
- c. Maintain and utilize student information system for all student data and information for state reporting purposes, scheduling, grade reporting, etc.
- d. Compile data for and organize year-end Awards Assembly every year for Academic Excellence and Presidential Awards including ordering awards, creating and printing certificates, and assembling awards.
- e. Assign lockers, Homeroom, and FLEX at the start of the school year and continue throughout the year as new students come into the district.
- f. Disseminate MDE forms to teachers and collect information for special education office following state mandated timelines.
- g. Assist new students with the admissions process; procuring proper documentation, entering student information data, placement testing, course selection & scheduling data, retaining transportation and child nutrition information.
- a. Leading all aspects of preparation, distribution, and collection.
- b. Compile accurate student information for testing requirements.
- c. Develop building communications and keep lines of communication open with the building principal.
- d. Assist the building principal, as needed, with building assessment procedures.
- e. Enter data to pre-populate PVAAS to give a head start in verifying rosters.
- High School Diploma or equivalent
- Must have strong computer skills and have knowledge of Publisher, Word, Excel, and PowerPoint
- Two to three (2-3) years experience as an Administrative Professional, School Guidance or related work experience
- Knowledge of pupil/personnel information systems and web-based programs used for tracking and uploading documents
- Experience in office management
- Current PA Criminal History background check
- Current Federal Criminal background check
- Current Child Abuse background check