PLAINFIELD PUBLIC SCHOOLS is hiring: Guidance Secretary in Central Village

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The Guidance Secretary provides vital secretarial support to the Principal, school staff, and the Guidance Department. The role involves a variety of administrative and clerical duties, including acting as a liaison between parents, students, and staff.

The Guidance Secretary ensures smooth operation of student record-keeping, attendance tracking, and compliance with educational regulations, while also assisting in the preparation and coordination of special education meetings.

Responsibilities:

• Provide secretarial and administrative services to the Principal, school staff, and the Guidance Department.
• Maintain student records and prepare reports related to student progress, attendance, and other areas as directed by administration.
• Answer telephone calls, direct inquiries to the appropriate staff, and take appropriate action in response to inquiries.
• Assist in managing and updating class lists monthly for teachers.
• Make daily attendance calls and enter attendance notes into Infinite Campus.
• Notify the school nurse of any medical concerns related to student attendance.
• Send monthly attendance letters to parents regarding attendance or tardy concerns.
• Notify the Principal and Social Workers of any attendance or behavioral concerns.
• Prepare and mail attendance letters for each marking period.

Qualifications:

• High school diploma or equivalent; post-secondary education or administrative training preferred.
• Prior experience in an office or school setting preferred.
• Knowledge of Infinite Campus, CTSEDS, or similar student management software is desirable.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to handle sensitive information and maintain confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Strong interpersonal skills with the ability to interact effectively with students, parents, and staff.

EOE