ADMINISTRATIVE ASSISTANT Job at City of New York in New York

Principal Administrative Associate III – Deputy Commissioner’s Office

The New York City Department of Homeless Services (DHS) is hiring a Principal Administrative Associate III to provide executive‑level administrative support to the Deputy Commissioner.

Responsibilities

• Assist the Deputy Commissioner by collecting information and data from division directors, tracking work assignments, and communicating with program managers to gather project updates.
• Maintain a complex calendar for the Deputy Commissioner, scheduling executive‑level meetings, coordinating internal and external partners, and arranging community board meetings.
• Handle a broad range of high‑volume, complex priorities and issues from internal and external business partners, determining appropriate follow‑up actions and expediting urgent calls to upper management.
• Act as the Personnel Liaison for the division: compose job descriptions, monitor vacant positions, prepare vacancy justifications, and submit PAR documentation for hiring.
• Draft or review documents including organizational charts, fillable forms, program descriptions, and fact sheets to support executive presentations.
• Complete high‑level administrative tasks and special projects, prepare weekly divisional progress reports, take minutes of senior staff meetings, and follow up on outstanding issues.

Minimum Qualifications

• Bachelor’s degree from an accredited college and three years of progressively responsible clerical/administrative experience, with at least one year in an administrative supervisory capacity.
• Associate degree with 60 semester credits and four years of progressively responsible clerical/administrative experience, including one year of administrative supervisory experience.
• Four‑year high school diploma or equivalent with five years of progressively responsible clerical/administrative experience and one year of administrative supervisory experience.
• Equivalent education and experience may be substituted per guidelines.

Preferred Skills

• Dynamic leadership with proven track record in supporting complex social service programs.
• Excellent critical thinking, strategic planning, and ability to support large‑scale operations.
• Effective anticipation of emerging priorities and coordination of resources.

Work Schedule

Monday – Friday, 9 AM – 5 PM with 24/7 on‑call availability as required.

55‑a Program

This position is open to qualified persons with a disability who are eligible for the 55‑a Program. Please indicate in your application if you would like to be considered through this program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance. Please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/ for more information.

Residency Requirement

New York City residency is generally required within 90 days of appointment. Certain titles may qualify for residency in surrounding counties; discuss with the agency representative during the interview.

Equal Employment Opportunity

The City of New York is an inclusive equal‑opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment free from discrimination and harassment based on any legally protected status.

Salary: $66,062.00 – $75,971.00 (annual)