Executive Assistant Job at NYC Department of Finance in New York
NYC Department of Finance, New York, NY, United States, 10261
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IMPORTANT NOTE: ONLY CANDIDATES WHO HAVE A PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE WILL BE CONSIDERED FOR AN INTERVIEW. PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER IF YOU ARE A PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATE.
NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.
The Equal Employment Opportunity (EEO) Office ensures compliance with federal, state, and city EEO policies and human rights laws prohibiting workplace discrimination by implementing the agency's EEO reasonable accommodation, complaint, and investigation procedures, as well as New York City mandated and optional EEO based trainings.
The EEO’s Executive Assistant reports directly to the agency's EEO Officer. The Executive Assistant functions as EEO's office manager and provides administrative and customer service support for the office.
Duties And Responsibilities Include, But Are Not Limited To
- Answering and responding to all incoming calls and inquiries.
- Assisting both agency employees and the public with EEO inquiries
- Coordinating and scheduling all investigative interviews, and EEO led training.
- Assisting EEO staff with conducting complaint investigations.
- Assisting with reasonable accommodation requests, initial intake, and witness interviews.
- Managing and maintaining calendars for the EEO Officer and EEO staff.
- Updating and maintaining activity reports, detailing all daily inquiries and EEO related activities; utilizing electronic, and physical files, for all EEO activity entries.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
PRINCIPAL ADMINISTRATIVE ASSOC - 10124
Minimum Qualifications
- A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
- An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
- A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
- Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
- Proven work experience with high-quality administrative and clerical assistance to senior-level executives. -Proficiency in Microsoft Office, Excel, Project Management, Word and other management technologies. -Excellent written and verbal communication skills. -Experience exercising discretion and confidentiality with sensitive information. -Excellent organizational skills with the ability to work proactively and prioritize work. -The ability to handle multiple projects simultaneously with the ability to work in a fast-paced team environment.
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
, $75,971.00 – $89,751.00
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