Executive Assistant Job at Robert Half in Seattle

Description We are seeking a detail-oriented and proactive Executive Assistant to join a commercial real estate firm. This role is critical to ensuring seamless operations by providing high-level administrative support to the executive team. The ideal candidate brings prior experience in the commercial real estate and property management industry, thrives in a fast-paced and professional environment, and is committed to working on-site full-time. Key Responsibilities:

• Deliver high-level administrative support by managing critical tasks and priorities.
• Coordinate and screen incoming calls, emails, and other communications to ensure efficient processing and prioritization.
• Act as a central liaison, facilitating effective communication between executives and internal/external stakeholders.
• Organize and manage executive calendars, ensuring alignment with overarching priorities.
• Plan and facilitate executive-level meetings, including creating agendas, taking detailed notes, and preparing comprehensive minutes.
• Draft, revise, and finalize various documents, such as reports, presentations, correspondence, invoices, contracts, and spreadsheets.
• Conduct thorough research on assigned projects, business initiatives, and new opportunities as needed.
• Gain familiarity with the company's portfolio and stakeholder network to provide comprehensive and informed administrative support.
• Assist with business and real estate operations, ensuring shared electronic files are accurate and well-organized.
• Coordinate travel arrangements, including booking transportation and lodging, to meet business needs.
• Provide support for company events, deadlines, and ad-hoc project requirements, as assigned.

Requirements

• Proven experience as an Executive Assistant or similar role, ideally within the commercial real estate industry.
• Minimum of 4-5 years of administrative support experience, with direct experience in commercial real estate strongly preferred.
• Proficiency with office software tools, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities, complemented by a proactive approach to problem-solving.
• Ability to work 100% on-site in a corporate office setting.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .