Robert Half
Description We're looking for a sharp Executive Assistant to join a rapidly growing firm in lower Fairfield County. This is an on-site position supporting the CEO. Responsibilities:
- Conserves executive's time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating communications.
- Develops a thorough understanding of the business to make appropriate recommendations and decisions impacting the executive.
- Manages the executive's Outlook account including high volumes of email traffic, an active calendar of appointments and travel, and updates contacts as needed.
- Engages with all staff members situated throughout the country to facilitate solutions.
- Prepares agendas and minutes in relation to crucial meetings.
- Completes expense reports and approves timecards for the executive's direct reports.
- Maintains executive files, copies and reviews outside mail, scans and files documents.
- Assists with corporate meetings and events.
- Communicates effectively with all levels of the organization and external stakeholders.
- Provides direct administrative support as needed, including scheduling appointments, meetings, and events; booking detailed travel itineraries; maintaining file systems; incoming and outgoing mailing and shipping packages.
- Manage office supplies, equipment, and inventory, ensuring adequate stock levels and overseeing procurement processes.
- Bachelor's degree preferred, High School Diploma or GED and professional experience will be highly considered.
- 3 - 5 years of experience as an Administrative Assistant supporting a Senior Executive.
- High level of professionalism and demonstrated ability to handle highly sensitive and confidential information.
- Ability to solve problems with sound judgment and act independently to execute tasks without daily, structured direction.
- Superior organizational skills, attention to detail, and responsive.
- Ability to operate independently and remotely from being managed daily.
- Excellent written/verbal communication, administrative, and presentation skills.
- Must be team and results-oriented and able to multi-task in a fast-paced environment.
- Highly proficient in utilizing technological tools and platforms to streamline administrative processes and enhance efficiency.
- Intermediate level computer skills including Microsoft Office Suite (Excel, PowerPoint, Outlook, etc)
- Proficiency in maintaining brand standards and understanding of brand identity.
- Demonstrated success where personal results and accountability are evident.
- Must be resourceful, comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient.