Secretary III Job at West Virginia Department of Education in Charleston

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
10/16/2025

Location:
Mason County Central Office

Date Available:
2025/2026

Closing Date:
10/22/2025

County:
Mason County Schools MASON COUNTY SCHOOLS
Job Description
POSITION: Secretary III- Special Education
IMMEDIATE SUPERVISOR: Superintendent or their designee
EMPLOYMENT: 261 Days; Hours: 8:00 - 4:00
SALARY: Pursuant to WV Code §18A-4-8a, in accordance with
Mason County Salary Scale Pay Grade F commensurate with experience and education level
EVALUATION: Performance in this position will be evaluated annually by
the immediate supervisor and in accordance with WV State Code §18A-2-12, WV State Board
Policy 5314.
JOB SUMMARY: To provide secretarial, clerical, record keeping, organizational and support services in complying with statutes and policies pertinent to school personnel.
PERFORMANCE RESPONSIBILITIES: Additional duties may be assigned.

• Two years of vocational training or college preferred and three years of progressively responsible secretarial experience preferable in a school setting.
• Skilled in maintaining financial budgets/records.
• Skilled in and able to learn multiple computer programs.
• Skilled in computer operations and use of computer programs involving word processing, data bases, spreadsheets, use of telephone, calculator, copier and other office equipment.
• Ability to maintain the confidentiality of sensitive and confidential information related to programs and students.
• Ability to work independently prioritizing tasks to meet deadlines while maintaining a high degree of accuracy and attention to detail.
• Ability to work harmoniously with others and communicate effectively with a diversity of public and district personnel using tact, courtesy and good judgement.
• Ability to perform administrative support functions requiring independent judgement, decision making and problem solving.
• Ability to understand and follow oral and written directions.
• Ability to establish and maintain filing and record keeping systems.
• Ability to establish and maintain district-wide textbook inventories/resources.
• Ability to deal with and respond to records request from other agencies and school districts.
• Ability to type accurately and rapidly, draft correspondence as directed by the supervisor(s).
• Ability to scan student records in electronic scanning system.
• Possess language skills including composition, punctuation, spelling and correct usage.
• General office management- supplies/maintenance records for office equipment.
• Maintain satisfactory attendance.
• Type correspondence and maintain files relating to confidential and sensitive information.
• Responsible for Medicaid Billing
• Work closely with school nurses
• work closely with Special Education Department and Safety Director
• Respond to inquiries on the telephone or in person.
• Collect data and information for State/County reports.
• Perform other tasks as assigned by supervisor(s).

High School diploma or equivalent, pursuant to WV Code §18A-2-5; Criminal
background check conducted pursuant to WV Code §18-5-15c; Meet the definition of
"Qualifications" in WV Code §18A-4-8b; demonstrated competency, pursuant to
WV Code §18A-4-8e (state-approved competency test) as required.
To perform this job successfully, an individual must be able to perform each essential
duty satisfactorily. The requirements listed above are representative of the knowledge,
skill, and/or ability required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
"'Secretary III' Personnel assigned to the county board of education office administrators in charge of various instructional, maintenance, transportation, food services, operations and health departments, federal programs or departments with particular responsibilities of purchasing and financial control or any personnel who have served in a position which meets the definition of Secretary II or Secretary III for 8 years. (Pursuant to WV Code §18A-4-8).
PHYSICAL DEMANDS:
The physical demands described are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is frequently required to stoop,
reach, stand, walk, lift, pull, push, grasp, talk, hear, see, climb a ladder a minimum of six
feet and use repetitive motions. While performing the duties of this job the employee
may frequently lift and or move up to 75 pounds of materials, etc. Specific vision
abilities required by this job include close vision such as to read handwritten or typed
material and the ability to adjust focus. The position requires the individual to meet
multiple demands from several people and interact with the public and other staff.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions. The noise level in the work environment is moderate to loud (60 -90 dB).

The information contained in the job description is for compliance with the Americans
with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this
position. Additional duties are performed by the individuals currently holding this
position and additional duties may be assigned by the Superintendent or his/her designee.