Veolia North America is hiring: Receptionist / Office Assistant in Boston

Receptionist / Office Assistant

Veolia North America – Boston, MA

About Veolia North America

Veolia in North America is the top‑ranked environmental company in the United States for three consecutive years, and the country’s largest private water operator and technology provider, as well as a leader in hazardous waste and pollution treatment. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting, and resource recovery. Veolia serves commercial, industrial, healthcare, higher education and municipal customers across North America. Headquartered in Boston, Veolia employs more than 10,000 people across 350+ locations in North America.

Position Purpose

The Receptionist/Office Assistant is the primary point of contact for the Boston Corporate Office and plays a vital role in the smooth functioning of the office. This candidate will maintain professionalism, efficiency, and support administrative duties while representing Veolia’s culture and hospitality.

Primary Duties / Responsibilities

• Front Desk Operations: manage reception area, greet visitors, answer calls, screen and direct inquiries, maintain visitor log and security protocols, process incoming/outgoing mail and express shipping.
• Office Management: oversee conference room bookings with Kadence software, maintain office supplies and kitchen areas, monitor equipment, coordinate catering for meetings and social events and support sustainability initiatives.
• Administrative Support: provide clerical assistance to the management team, process expense reports and invoices, maintain the Administrative Google Drive, update employee email distribution lists, reconcile shipping invoices, and support office projects as needed.

Work Environment

• In‑office position located in Downtown Boston.
• Hours: 8:00 am – 5:00 pm, Monday–Friday.

Qualifications

• GED required; college degree preferred.
• Minimum two years of prior reception/office assistant experience.

Knowledge / Skills / Abilities

• High sense of customer satisfaction, hospitality and service.
• Familiar with the Google environment.
• Able to work independently and handle a wide variety of situations, including conflict resolution.
• Excellent verbal and written communication, organizational, prioritization, time‑management, and attention to detail.
• Initiative, self‑motivation, professional demeanor and discretion handling confidential information.
• Proactive approach to tasks, anticipating needs and minimizing risks.

Physical Requirements

• Office environment; may require moving or lifting up to 25 lb.
• Regular sitting, use of hands, reaching, talking, hearing.
• Good vision required.
• Reasonable accommodations available.

Additional Information / Pay Range

Pay: $25.00 to $28.00 per hour.

Benefits

Veolia’s comprehensive benefits package includes paid time off, health, dental, vision, life insurance, savings plans, tuition reimbursement, paid volunteering, and employer‑sponsored 401(k). Employees may also participate in union agreements where applicable.

Equal Opportunity Employer

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Administrative