State of Florida
DOS - Financial Administrator-SES - 45000305
State of Florida, Tallahassee, Florida, us, 32318
Requisition No: 862339
Agency: Department of State
Working Title: DOS - Financial Administrator-SES - 45000305
Pay Plan: SES
Position Number: 45000305
Salary: $65,270.28
Posting Closing Date: 10/23/2025
Minimum Qualifications
Bachelor's degree or a combination of post‑high‑school education and applicable experience equal to four years
Four years of State of Florida accounting experience in the area of disbursements
Preferences
Supervisory or team leadership experience
Experience with MyFloridaMarketPlace
Experience processing departmental corrections in the Florida Accounting Information Resource system (FLAIR)
Experience with Year‑end processing
Experience with State Travel Management System
Experience with Florida Accountability Contract Systems (FACTS)
Special Note Responses to qualifying questions must be clearly supported in your employment history.
Duties and Responsibilities Supervises, trains, and evaluates staff in the Disbursements Unit. This includes but is not limited to: overseeing and participating in the payment of purchasing card, travel, grants, contracts, leases, MyFloridaMarketPlace (MFMP), interest penalty, journal transfer to state agencies and other miscellaneous payments; monitoring all payments to ensure timely posting; reallocating workflow as needed to meet prompt payment objectives; independently handling telephone and email communications with vendors and division staff about the status of invoices and invoice discrepancies; ensuring reporting requests are submitted timely to the Department of Management Services, the Department of Financial Services and Bureau Chief; ensuring property is recorded properly in the FLAIR Property Subsystem.
Develops and updates accounting policies and procedures as needed. Reviews and updates procedures submitted by staff on a semi‑annual basis. Ensures an organized set of desktop procedures that fully describes work responsibility is maintained; maintains an electronic and hard copy of desktop procedures.
Coordinates requests for insurance of Fine Arts and Museum artifacts with the Department of Management Services and the contracted insurance provider. Submits requests to the Department Management Services (OMS).
Performs reconciliations and oversees payments for the Department's Fixed Capital Outlay (FCO) projects. Handles requests for expenditure corrections submitted by Financial Services staff and division staff. Coordinates the certified forward process and participates in year‑end activities as assigned by the Bureau Chief.
Knowledge/Skills/Abilities
Ability to plan and organize workload, coordinate assignments, and motivate employees in accomplishing the bureau's objectives.
Ability to effectively communicate both orally and in writing.
Ability to understand, interpret and apply laws, rules, regulations, policies and procedures.
Knowledge of generally accepted accounting principles (GAAP).
Ability to read and develop technical accounting reports.
Skills in multiple areas of finance and accounting, including revenue management, disbursements and reconciliation.
Criminal Background Checks A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.
Important Notices We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1‑866‑663‑4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug‑Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug‑Free Workplace Act.
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Minimum Qualifications
Bachelor's degree or a combination of post‑high‑school education and applicable experience equal to four years
Four years of State of Florida accounting experience in the area of disbursements
Preferences
Supervisory or team leadership experience
Experience with MyFloridaMarketPlace
Experience processing departmental corrections in the Florida Accounting Information Resource system (FLAIR)
Experience with Year‑end processing
Experience with State Travel Management System
Experience with Florida Accountability Contract Systems (FACTS)
Special Note Responses to qualifying questions must be clearly supported in your employment history.
Duties and Responsibilities Supervises, trains, and evaluates staff in the Disbursements Unit. This includes but is not limited to: overseeing and participating in the payment of purchasing card, travel, grants, contracts, leases, MyFloridaMarketPlace (MFMP), interest penalty, journal transfer to state agencies and other miscellaneous payments; monitoring all payments to ensure timely posting; reallocating workflow as needed to meet prompt payment objectives; independently handling telephone and email communications with vendors and division staff about the status of invoices and invoice discrepancies; ensuring reporting requests are submitted timely to the Department of Management Services, the Department of Financial Services and Bureau Chief; ensuring property is recorded properly in the FLAIR Property Subsystem.
Develops and updates accounting policies and procedures as needed. Reviews and updates procedures submitted by staff on a semi‑annual basis. Ensures an organized set of desktop procedures that fully describes work responsibility is maintained; maintains an electronic and hard copy of desktop procedures.
Coordinates requests for insurance of Fine Arts and Museum artifacts with the Department of Management Services and the contracted insurance provider. Submits requests to the Department Management Services (OMS).
Performs reconciliations and oversees payments for the Department's Fixed Capital Outlay (FCO) projects. Handles requests for expenditure corrections submitted by Financial Services staff and division staff. Coordinates the certified forward process and participates in year‑end activities as assigned by the Bureau Chief.
Knowledge/Skills/Abilities
Ability to plan and organize workload, coordinate assignments, and motivate employees in accomplishing the bureau's objectives.
Ability to effectively communicate both orally and in writing.
Ability to understand, interpret and apply laws, rules, regulations, policies and procedures.
Knowledge of generally accepted accounting principles (GAAP).
Ability to read and develop technical accounting reports.
Skills in multiple areas of finance and accounting, including revenue management, disbursements and reconciliation.
Criminal Background Checks A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.
Important Notices We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1‑866‑663‑4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug‑Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug‑Free Workplace Act.
#J-18808-Ljbffr