Florida International University - Board of Trustees
Administrative Specialist - Biscayne Bay Campus
Florida International University - Board of Trustees, Miami, Florida, us, 33222
About FIU
Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.
Job Summary Coordinates the day to day administrative operations of the department.
Coordinates Travel arrangements including submitting Travel authorization and Expense reports for reimbursement. Ensures policy and procedures are being followed.
Gathers and maintains data on Biscayne Bay activities as they relate to research, outreach and education, and assists with development of reports.
Processes purchasing requests including the initiation of contracts where necessary via the Total Contract Manager system.
Coordinates and schedules meetings, prepares correspondence, and memorandum on behalf of the Program Director.
Responsible for encumbering subcontract agreement funds and processing invoices.
Serves as the first point of contact for visitors at BBC. Provides information to visitors, students, staff, and faculty.
Serves as the University’s credit card user to purchase materials and supplies as needed, ensures policy are being followed.
Serves as Credit Card Reconciler/Approver for IOE Research faculty. Assures compliance and adherence to the university credit card policies and procedures.
Creates unencumbered forms for payments for honorariums for outside Institute related visitors.
Manages internal and external correspondence and documents.
Trains and aids Institute's student employees on their assignments.
Recommends, interprets, and analyzes information regarding policies and procedures.
Minimum Qualifications High school diploma or GED and six (6) years of office or related experience coordinating functions of an office or department.
Job Category Administrative
Advertised Salary $38,000 - $43,000
Work Schedule
Begin time: 8:30 AM
End time: 5:00 PM
Pre-Employment Requirements Expanded Background Check
Other Information
Travel to FIU Campus
How To Apply
Current Employee : As a current employee, you must log into Employee Self Service (ESS) to apply. Attach electronic copies of your resume, cover letter or other documents. This posting will close at 12:00 am of the close date.
Prospective Employee : If you have not created a registered account, create a username and password. Attach electronic copies of your resume, cover letter or other documents. This posting will close at 12:00 am of the close date.
Clery Notice In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
Employment Equity Statement FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.
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Job Summary Coordinates the day to day administrative operations of the department.
Coordinates Travel arrangements including submitting Travel authorization and Expense reports for reimbursement. Ensures policy and procedures are being followed.
Gathers and maintains data on Biscayne Bay activities as they relate to research, outreach and education, and assists with development of reports.
Processes purchasing requests including the initiation of contracts where necessary via the Total Contract Manager system.
Coordinates and schedules meetings, prepares correspondence, and memorandum on behalf of the Program Director.
Responsible for encumbering subcontract agreement funds and processing invoices.
Serves as the first point of contact for visitors at BBC. Provides information to visitors, students, staff, and faculty.
Serves as the University’s credit card user to purchase materials and supplies as needed, ensures policy are being followed.
Serves as Credit Card Reconciler/Approver for IOE Research faculty. Assures compliance and adherence to the university credit card policies and procedures.
Creates unencumbered forms for payments for honorariums for outside Institute related visitors.
Manages internal and external correspondence and documents.
Trains and aids Institute's student employees on their assignments.
Recommends, interprets, and analyzes information regarding policies and procedures.
Minimum Qualifications High school diploma or GED and six (6) years of office or related experience coordinating functions of an office or department.
Job Category Administrative
Advertised Salary $38,000 - $43,000
Work Schedule
Begin time: 8:30 AM
End time: 5:00 PM
Pre-Employment Requirements Expanded Background Check
Other Information
Travel to FIU Campus
How To Apply
Current Employee : As a current employee, you must log into Employee Self Service (ESS) to apply. Attach electronic copies of your resume, cover letter or other documents. This posting will close at 12:00 am of the close date.
Prospective Employee : If you have not created a registered account, create a username and password. Attach electronic copies of your resume, cover letter or other documents. This posting will close at 12:00 am of the close date.
Clery Notice In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
Employment Equity Statement FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.
#J-18808-Ljbffr