Permanent Placements LLC
Intellectual Property Legal Assistant
Permanent Placements LLC, Chicago, Illinois, United States, 60290
Permanent Placements LLC provided pay range
This range is provided by Permanent Placements LLC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $80,000.00/yr - $90,000.00/yr
Director of Recruiting | Connecting Attorneys, Paralegals & Legal Assistants | Elevating Am Law and Boutique Law Firms Our client, a leading global law firm with a strong presence across 15 countries, is seeking a Legal Support Specialist to join their Intellectual Property team in their Chicago office. This is an exciting opportunity to work in a collaborative, fast-paced environment that values innovation, initiative, and exceptional client service.
Position Overview:
The Legal Support Specialist will provide comprehensive administrative and legal support to attorneys and professionals within the Intellectual Property department. This hybrid role requires a proactive, detail-oriented individual who thrives under pressure and is committed to delivering high-quality work.
Key Responsibilities:
Provide administrative and IP prosecution support to attorneys, patent agents, and clients.
Maintain and organize legal files (both electronic and paper) and manage document processing and correspondence.
Prepare and e-file documents with the U.S. Patent and Trademark Office (USPTO) and other relevant entities.
Coordinate file transfers, manage document deliveries, and track executed documentation.
Assist with litigation support, including preparing closing transcripts, maintaining discovery records, and handling court filings.
Manage calendars, time entry, new matter openings, engagement letters, and client communications.
Generate and update case status reports, IP schedules, and docket deadlines.
Support billing processes, including invoice preparation and client correspondence.
Coordinate travel arrangements, expense reports, and business development activities.
Maintain and update trademark prosecution files and assist with quality assurance reviews of filings.
Qualifications:
Bachelor’s degree or equivalent experience preferred.
Minimum of 5 years of experience as a legal assistant, with a focus on Intellectual Property litigation.
Strong understanding of IP litigation laws, court procedures, and patent/trademark prosecution (domestic and foreign).
Proficiency in legal document formats, court filings (state and federal), and e-filing systems (CM/ECF).
Excellent organizational, communication, and problem-solving skills.
Ability to manage multiple priorities and meet strict deadlines.
High level of discretion and professionalism in handling confidential information.
Technical Skills:
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and legal document management systems.
Experience with IP-specific databases such as Anaqua is a plus.
Seniority level: Not Applicable
Employment type: Full-time
Job function: Administrative and Legal
Industries: Law Practice and Legal Services
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Base pay range $80,000.00/yr - $90,000.00/yr
Director of Recruiting | Connecting Attorneys, Paralegals & Legal Assistants | Elevating Am Law and Boutique Law Firms Our client, a leading global law firm with a strong presence across 15 countries, is seeking a Legal Support Specialist to join their Intellectual Property team in their Chicago office. This is an exciting opportunity to work in a collaborative, fast-paced environment that values innovation, initiative, and exceptional client service.
Position Overview:
The Legal Support Specialist will provide comprehensive administrative and legal support to attorneys and professionals within the Intellectual Property department. This hybrid role requires a proactive, detail-oriented individual who thrives under pressure and is committed to delivering high-quality work.
Key Responsibilities:
Provide administrative and IP prosecution support to attorneys, patent agents, and clients.
Maintain and organize legal files (both electronic and paper) and manage document processing and correspondence.
Prepare and e-file documents with the U.S. Patent and Trademark Office (USPTO) and other relevant entities.
Coordinate file transfers, manage document deliveries, and track executed documentation.
Assist with litigation support, including preparing closing transcripts, maintaining discovery records, and handling court filings.
Manage calendars, time entry, new matter openings, engagement letters, and client communications.
Generate and update case status reports, IP schedules, and docket deadlines.
Support billing processes, including invoice preparation and client correspondence.
Coordinate travel arrangements, expense reports, and business development activities.
Maintain and update trademark prosecution files and assist with quality assurance reviews of filings.
Qualifications:
Bachelor’s degree or equivalent experience preferred.
Minimum of 5 years of experience as a legal assistant, with a focus on Intellectual Property litigation.
Strong understanding of IP litigation laws, court procedures, and patent/trademark prosecution (domestic and foreign).
Proficiency in legal document formats, court filings (state and federal), and e-filing systems (CM/ECF).
Excellent organizational, communication, and problem-solving skills.
Ability to manage multiple priorities and meet strict deadlines.
High level of discretion and professionalism in handling confidential information.
Technical Skills:
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and legal document management systems.
Experience with IP-specific databases such as Anaqua is a plus.
Seniority level: Not Applicable
Employment type: Full-time
Job function: Administrative and Legal
Industries: Law Practice and Legal Services
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