Morgan State University
Job Title
Assistant to the Dean – Division of Academic Affairs, Business Administration Department, Graves Business School
Job Summary The Assistant to the Dean at the Graves Business School plays a vital role in supporting the Dean in executing strategic initiatives, managing administrative operations, and fostering an efficient, high‑performing work environment. This position encompasses strategic planning, staff development, fundraising activities, academic scheduling, and policy guidance. The role requires a dynamic individual with exceptional organizational, communication, and problem‑solving skills, adept at managing multiple priorities with discretion and professionalism.
Job Duties
Strategic Support: Assist in implementing the school’s strategic plan, collaborating with the Dean, staff, and faculty leaders to identify and advance strategic priorities.
Workflow Administration: Manage the Dean’s daily workflow, including scheduling, keeping the Dean informed of important messages, events, and tasks.
Report Management: Ensure the timely preparation and submission of reports, including school reports, P‑Card processing logs, and other documentation.
Fundraising Assistance: Actively support and coordinate the school’s fundraising initiatives and events.
Teamwork and Staff Development: Work independently and collaboratively to enhance operational and organizational effectiveness; streamline staff development and evaluation processes.
Policy Guidance: Provide guidance on academic policies, including promotions, tenure, sabbaticals, faculty hiring, and conflicts of interest.
Departmental Coordination: Serve as the primary liaison for departments engaging with the Dean’s office.
Research and Analysis: Conduct research, analyze data, and prepare comprehensive reports to support decision‑making.
Academic Scheduling: Coordinate class schedules with school departments and maintain the master schedule, liaising with the Registrar’s office.
Stakeholder Engagement: Respond to inquiries from faculty, students, and stakeholders with professionalism and discretion.
Project Management: Apply project management principles to oversee special projects, ensuring timely completion and progress reporting.
Advisory Board Liaison: Represent the Dean on various advisory boards.
Technology Proficiency: Maintain and update website content and social media, ensuring seamless online presence.
Organization and Management of Personnel File: Maintain personnel files and collaborate with Academic Affairs and other university units.
Requested Minimum Qualifications Education:
The successful candidate must have a Bachelor’s Degree in Business, Management, or a related field from an accredited college or university.
Experience:
At least three years of work experience as an Executive Assistant or serving in a similar role in a professional office setting is required.
Other Preferences for Consideration Preferences:
A Master’s Degree from an accredited college or university.
Knowledge, Skills & Abilities Knowlege, Skills & Abilities:
Skills: Exceptional written and oral communication skills, proficiency in English grammar and punctuation, and intermediate skills in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Suite.
Flexibility: Willingness to work occasional evenings and weekends.
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Job Summary The Assistant to the Dean at the Graves Business School plays a vital role in supporting the Dean in executing strategic initiatives, managing administrative operations, and fostering an efficient, high‑performing work environment. This position encompasses strategic planning, staff development, fundraising activities, academic scheduling, and policy guidance. The role requires a dynamic individual with exceptional organizational, communication, and problem‑solving skills, adept at managing multiple priorities with discretion and professionalism.
Job Duties
Strategic Support: Assist in implementing the school’s strategic plan, collaborating with the Dean, staff, and faculty leaders to identify and advance strategic priorities.
Workflow Administration: Manage the Dean’s daily workflow, including scheduling, keeping the Dean informed of important messages, events, and tasks.
Report Management: Ensure the timely preparation and submission of reports, including school reports, P‑Card processing logs, and other documentation.
Fundraising Assistance: Actively support and coordinate the school’s fundraising initiatives and events.
Teamwork and Staff Development: Work independently and collaboratively to enhance operational and organizational effectiveness; streamline staff development and evaluation processes.
Policy Guidance: Provide guidance on academic policies, including promotions, tenure, sabbaticals, faculty hiring, and conflicts of interest.
Departmental Coordination: Serve as the primary liaison for departments engaging with the Dean’s office.
Research and Analysis: Conduct research, analyze data, and prepare comprehensive reports to support decision‑making.
Academic Scheduling: Coordinate class schedules with school departments and maintain the master schedule, liaising with the Registrar’s office.
Stakeholder Engagement: Respond to inquiries from faculty, students, and stakeholders with professionalism and discretion.
Project Management: Apply project management principles to oversee special projects, ensuring timely completion and progress reporting.
Advisory Board Liaison: Represent the Dean on various advisory boards.
Technology Proficiency: Maintain and update website content and social media, ensuring seamless online presence.
Organization and Management of Personnel File: Maintain personnel files and collaborate with Academic Affairs and other university units.
Requested Minimum Qualifications Education:
The successful candidate must have a Bachelor’s Degree in Business, Management, or a related field from an accredited college or university.
Experience:
At least three years of work experience as an Executive Assistant or serving in a similar role in a professional office setting is required.
Other Preferences for Consideration Preferences:
A Master’s Degree from an accredited college or university.
Knowledge, Skills & Abilities Knowlege, Skills & Abilities:
Skills: Exceptional written and oral communication skills, proficiency in English grammar and punctuation, and intermediate skills in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Suite.
Flexibility: Willingness to work occasional evenings and weekends.
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