Columbia University
Job Type: Officer of Administration
Regular/Temporary: Regular
Hours Per Week: 35
Salary Range: $64,350.00 - $66,000.00
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
Reporting directly to the Director of Medical Lung Transplant, Program Manager, and Divisional Administrator, the Administrative Assistant is responsible for coordinating all administrative support functions for faculty in the Medical Lung Transplant Program within the Division of Pulmonary, Allergy & Critical Care Medicine, Department of Medicine.
Responsibilities
Serve as EPIC Superuser: create physician templates, modify faculty schedules, and troubleshoot EPIC-related concerns
Provide administrative support and manage calendars/meetings for three physicians and coordinators using iCloud and Outlook
Screen and direct incoming phone calls professionally and efficiently
Coordinate logistics for events, including venue and catering arrangements
Manage supply orders and coordinate repairs as needed
Prepare and provide patients with medical clearance letters, jury duty documentation, and return-to-work letters
Review insurance information and obtain necessary pre-certifications for procedures
Maintain office operations by monitoring and ordering supplies
Collaborate with the Program Manager on various office-related tasks
Draft and proofread correspondence and communications
Coordinate surgical procedures and related documentation
Scan patient records into EPIC and ensure timely documentation
Send provider notes daily or weekly as needed
Schedule consultation appointments and manage patient records requests
Request and mail CDs to sites or patients; upload incoming CDs for provider review
Triage incoming faxes and manage mail distribution
Coordinate clinical schedules for providers
Prepare reimbursement reports and track submissions
Handle correspondence from donors and transplant recipients
Maintain and update departmental directories
Perform additional related duties as assigned
Minimum Qualifications
Bachelor's degree or equivalent education, training, and experience
Ability to manage multiple tasks independently
Excellent organizational and time management skills
Strong interpersonal and communication abilities
Preferred Qualifications
Minimum of two years of related experience
Prior experience supporting faculty in an academic medical center
Other Requirements
Successful completion of applicable compliance and systems training requirements
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Regular/Temporary: Regular
Hours Per Week: 35
Salary Range: $64,350.00 - $66,000.00
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Summary
Reporting directly to the Director of Medical Lung Transplant, Program Manager, and Divisional Administrator, the Administrative Assistant is responsible for coordinating all administrative support functions for faculty in the Medical Lung Transplant Program within the Division of Pulmonary, Allergy & Critical Care Medicine, Department of Medicine.
Responsibilities
Serve as EPIC Superuser: create physician templates, modify faculty schedules, and troubleshoot EPIC-related concerns
Provide administrative support and manage calendars/meetings for three physicians and coordinators using iCloud and Outlook
Screen and direct incoming phone calls professionally and efficiently
Coordinate logistics for events, including venue and catering arrangements
Manage supply orders and coordinate repairs as needed
Prepare and provide patients with medical clearance letters, jury duty documentation, and return-to-work letters
Review insurance information and obtain necessary pre-certifications for procedures
Maintain office operations by monitoring and ordering supplies
Collaborate with the Program Manager on various office-related tasks
Draft and proofread correspondence and communications
Coordinate surgical procedures and related documentation
Scan patient records into EPIC and ensure timely documentation
Send provider notes daily or weekly as needed
Schedule consultation appointments and manage patient records requests
Request and mail CDs to sites or patients; upload incoming CDs for provider review
Triage incoming faxes and manage mail distribution
Coordinate clinical schedules for providers
Prepare reimbursement reports and track submissions
Handle correspondence from donors and transplant recipients
Maintain and update departmental directories
Perform additional related duties as assigned
Minimum Qualifications
Bachelor's degree or equivalent education, training, and experience
Ability to manage multiple tasks independently
Excellent organizational and time management skills
Strong interpersonal and communication abilities
Preferred Qualifications
Minimum of two years of related experience
Prior experience supporting faculty in an academic medical center
Other Requirements
Successful completion of applicable compliance and systems training requirements
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.