Alliance Resource Group
Chief of Staff Ultra-Exclusive Family Office (Sun Valley, ID) (Sun Valley)
Alliance Resource Group, Sun Valley, Idaho, us, 83354
What Makes This Role Exceptional
This is far more than standard executive supportits strategic partnership at the highest level. As the Chief of Staff of an ultra-exclusive family office in Irvine, CA, you are entrusted to understand the CEOs vision, anticipate operational needs, and be the force multiplier ensuring seamless executionboth strategically and tactically.
Key Responsibilities Strategic & Tactical Execution:
Lead high-impact initiatives while managing detail-rich tasks, ensuring every action aligns with the CEOs overarching goals. Proactive Anticipation:
Identify and resolve potential issues before they arise, ensuring smooth operations and allowing the CEO to focus on only what they can do. Dynamic Coordination & Filtering:
Manage a complex calendar and communications flow with discretion, clarity, and precision. Executive Travel Orchestration:
Oversee every tier of travel logisticsfrom ultra-premium arrangements (private jets, real-time itinerary updates, private staff coordination) to streamlined business-class travel and monthly recurrence trips. Event & Off-Site Leadership:
Plan and coordinate high-level events, retreats, or personal gatheringseither solo or in partnership with event teams. Project Overflow Management:
Take ownership of the CEOs overflow tasksdelivering both routine and strategic outcomes. Personal & Household Logistics:
Seamlessly shift between executive-level responsibilities and personal supportwhether thats preparing a briefing, arranging a meal, or booking a flight. Operational Agility:
Adapt effortlesslyexecuting both polished presentations and granular operational details as needs shift.
Core Skills & Proficiencies Hard Skills Advanced user of PowerPoint, Word, Outlookcomfortable supporting high-stakes presentations and communications Highly proficient in Excel for reports and data management, without needing complex macros Skilled with Zoom, Microsoft Teams, WebExconfidently managing executive communications, town halls, and board sessions Tech fluent on both Mac and PC, with practical troubleshooting abilities Experienced with expense systems like Concur (or equivalents) Familiar with collaboration platforms: SharePoint, OneDrive, etc. Comfortable navigating CRM tools (e.g., Salesforce) or systems as needed Quick to master new technologies and internal systems Prior exposure to supporting Board of Directors is highly valuable Soft Skills Exceptional emotional intelligenceempathy, self-awareness, and interpersonal finessecritical for executive dynamics Meticulous attention to detailanticipating errors before they surface Masterful communicationyou adapt your tone and format across mediums (text, email, phone, in-person) to influence without authority Strategic problem-solvingsteady, creative, and proactive in navigating complex challenges Agile and resilient under pressurefluidly pivoting as priorities shift Effective research and networkingyou know who to ask or where to look to get things done Deep professional discretiontrusted with sensitive and confidential matters Always on mindsetresourceful, solution-obsessed, driven to deliver with creativity and grace Relationship builder with a strong internal and external networkknowing how to connect and grow influence from day one
Ideal Candidate Profile Bachelors degree or higher Minimum of 5 years supporting a C-Suite executiveCEO or President preferredin high-trust, dynamic environments A
Career Executive Assistant this is your calling, not a launchpad for something else
Why Elite Candidates Will Be Drawn to This Role A rare, high-trust, and high-impact position supporting a CEO in a private, exclusive setting Exceptional compensation that aligns with the breadth and depth of strategic and operational expectations A uniquely varied role spanning vision alignment, executive coherency, and personal supportoffering deep professional reward and influence
Key Responsibilities Strategic & Tactical Execution:
Lead high-impact initiatives while managing detail-rich tasks, ensuring every action aligns with the CEOs overarching goals. Proactive Anticipation:
Identify and resolve potential issues before they arise, ensuring smooth operations and allowing the CEO to focus on only what they can do. Dynamic Coordination & Filtering:
Manage a complex calendar and communications flow with discretion, clarity, and precision. Executive Travel Orchestration:
Oversee every tier of travel logisticsfrom ultra-premium arrangements (private jets, real-time itinerary updates, private staff coordination) to streamlined business-class travel and monthly recurrence trips. Event & Off-Site Leadership:
Plan and coordinate high-level events, retreats, or personal gatheringseither solo or in partnership with event teams. Project Overflow Management:
Take ownership of the CEOs overflow tasksdelivering both routine and strategic outcomes. Personal & Household Logistics:
Seamlessly shift between executive-level responsibilities and personal supportwhether thats preparing a briefing, arranging a meal, or booking a flight. Operational Agility:
Adapt effortlesslyexecuting both polished presentations and granular operational details as needs shift.
Core Skills & Proficiencies Hard Skills Advanced user of PowerPoint, Word, Outlookcomfortable supporting high-stakes presentations and communications Highly proficient in Excel for reports and data management, without needing complex macros Skilled with Zoom, Microsoft Teams, WebExconfidently managing executive communications, town halls, and board sessions Tech fluent on both Mac and PC, with practical troubleshooting abilities Experienced with expense systems like Concur (or equivalents) Familiar with collaboration platforms: SharePoint, OneDrive, etc. Comfortable navigating CRM tools (e.g., Salesforce) or systems as needed Quick to master new technologies and internal systems Prior exposure to supporting Board of Directors is highly valuable Soft Skills Exceptional emotional intelligenceempathy, self-awareness, and interpersonal finessecritical for executive dynamics Meticulous attention to detailanticipating errors before they surface Masterful communicationyou adapt your tone and format across mediums (text, email, phone, in-person) to influence without authority Strategic problem-solvingsteady, creative, and proactive in navigating complex challenges Agile and resilient under pressurefluidly pivoting as priorities shift Effective research and networkingyou know who to ask or where to look to get things done Deep professional discretiontrusted with sensitive and confidential matters Always on mindsetresourceful, solution-obsessed, driven to deliver with creativity and grace Relationship builder with a strong internal and external networkknowing how to connect and grow influence from day one
Ideal Candidate Profile Bachelors degree or higher Minimum of 5 years supporting a C-Suite executiveCEO or President preferredin high-trust, dynamic environments A
Career Executive Assistant this is your calling, not a launchpad for something else
Why Elite Candidates Will Be Drawn to This Role A rare, high-trust, and high-impact position supporting a CEO in a private, exclusive setting Exceptional compensation that aligns with the breadth and depth of strategic and operational expectations A uniquely varied role spanning vision alignment, executive coherency, and personal supportoffering deep professional reward and influence